Lexington Estates Board Meeting

Start:
Wednesday – September 21, 2011 7:10 pm

Attendance:
Board members present: Edward Takacs, Shane Rasband, Michel Scales
Board members absent: Joe McNamara, Jeremy Fong, Gene Cosper
Homeowners attending: None

Approval of the Last Meetings Minutes:
For: Ed Takacs, Shane Rasband, Michel Scales
Against: none

Welcome and Instructions:
Meeting conducted by Ed Takacs

Management / Finance:
•Many calls to the management company about collection letters sent to the homeowners.
•Homeowner’s upset because they were told by someone that the HOA was disbanded. The person sharing this claimed to be a member of the Board of Directors. Those calls have been referred to the Management Company.
•Some letters received to dispute the extra fines that were added to the already past due dues. These letters are being addressed by the management company.
•Talk to Management Company to see what correspondence has been sent to the homeowners before the collection notices that were mailed the first part of September.
•Agreed to waive the extra fees if the past due amount is brought current within 30 days. Board voted 3 yes, 0 no.
•Get with the Management Company to ensure that a balance sheet and delinquency list is provided to the board before each Board Meeting. Ed Takacs to contact Management Company.
•Ed Takacs to remind Management Company to follow up on all correspondence from the Board in a timely manner.
•Ask Management to forward copy of all correspondence from the HOA members to the Board of Directors.


Landscaping:
•New Landscape Company hired since last board meeting: Right Price Lawn Care.
•Like what is being done.
•Landscaper visited Ed Takacs to see if he was happy.
•Changing water times. They will be changed in accordance to when the Landscaper will be onsite to service landscape.
•Board receiving compliments.
•Waiting on mulch until spring time.
•Discussion on whether to mulch under the monument and completely around the corners for consistency in the landscaping.
•Quaky trees to be removed on the corner of 2400 and 1300.
•Board to take a drive through the neighborhood to see if reported discrepancies have been corrected. 17-20 to review:. Will meet on September 28, 2011 at 6:30pm.

Adjournment:
Next HOA meeting: October 19, 2011 – 7:00 pm at Ed Takacs residence.
Review of the minutes.
Adjourned: Wednesday – September 21, 2011 7:50 pm