Wednesday – October 19, 2011 7:12 pm
Attendance:
Board members present: Edward Takacs, Shane Rasband, Michel Scales
Board members absent: Joe McNamara, Jeremy Fong, Gene Cosper
Homeowners attending: None
Approval of the Last Meetings Minutes:
For: Ed Takacs, Shane Rasband, Michel Scales
Against: none
Welcome and Instructions:
Meeting conducted by Ed Takacs
Management / Finance:
- Shane proposed that the HOA fee notices for next year’s assessment be in the homeowner’s hands before November 7th, 2011.
o Vote: 3 yes, 0 no
- Finances still not delivered by the Management Company 2-4 days prior to the HOA Board Meeting
o Mike to contact Thomas (Management Company) to remind them about sending the finances prior to the Board Meeting so that we have the numbers to discuss.
o Mike will escalate this issue if no response is returned from Thomas in a timely fashion.
- Does the Board want to change the Board Meetings to every other month but keep the monthly Board Meeting during the Summer Months?
- Possibility of a Community Block Party for next summer.
o May be unforeseen problems with getting volunteers.
o Can this be done in conjunction with the Annual Meeting?
o Do we get a committee for this?
o Who will organize the effort?
o How will it be funded?
o More discussion needed to work out the logistics.
o Maybe the possibility of becoming an Annual Meeting Picnic.
- Discussion about the possibility of waiving fees if homeowner brings account current.
o If the account is not brought to current in a timely fashion, the homeowner will be responsible for all past fees and any new fees associated with the delay in payment.
Landscaping:
- Board happy with the current landscaper.
- Waiting till next spring to see how things will improve.
- Ed talked to homeowner on 2400 and 1300 about the corner.
o Is he going to maintain the corner? If yes, how? Grass, tree removal, mulch.
o He is thinking about keeping the trees and laying grass.
o Ed will talk to homeowner again in the next couple of weeks to see what was decided.
- Secondary water has been turned off for the winter.
o Ed to get in touch with the landscaper to have the electronics turned off so the valves won’t cycle through the winter.
- Have the valves closed at the street to protect the system when it is pressurized in the spring.
- Second noticed are being sent out to those homeowners who still have not corrected/updated their yards from the previous letters.
- Send newsletter in March to homeowner’s reminding them of the rules and regulations for yard/home maintenance and upkeep.
o Board Members to review the CC&R’s to see what should be and should not be included in the newsletter.
o Board to discuss the enforcement of the rules and how far to take the enforcement.
o How do we want to write it?
o Will Safety Issues be written up? Parking over the sidewalk so that one can’t get down the sidewalk?
Adjournment:
- Next Board meeting will be at 8:00pm on December 8th. Location to be announced.
- Shane Rasband to send out Board Meeting Minutes for the Boards review and posting to the Blog upon approval.
- Meeting adjourned at 7:55pm.
