Minutes - May 12, 2009 Meeting

HOA BOARD MEETING
12 May 2009 @ 7:00pm
Those in Attendance: Jen Dicou, Ed Takacs, Matt Steel, Brady Frost

AGENDA TOPICS:
-Lexington Park Sign vs. $750 start up cash: Keep it the way it is and when we get enough
funds to change it later, down the road.
-Placed to a voted by board members-Matt, Ed, and Brady were in favor of receiving the start
up money, and readdressing fixing the Lexington Park Sign at a later date if necessary.
-Management:
--Forever Real Estate Inc. (Troy Green)
---Met with Forever last Friday: $2.50 per house, per month. Insurance about
$100.00 per month. [Snow removal is case by case. (Is there a cap on the cost?)]
--FCS Community Management: Pretty much the same but they also offer on-line bill
paying.
-Placed to a voted by board members-Matt, Ed, and Brady were in favor of Forever real Estate
Inc. to manage our community.

Common Area:-Landscape:
--There are sections that look good, but most looks bad. Take pictures on the 15 May 09.
--Water:
---More info on water line problem and Davis County Water. Looking into it.
--Electrical:
---Get with Clinton City about the common area.
-Fees/Assessments:
--When to Start - June 2009
--Propose how much to charge:
---Yearly - $60.00, Quartly - $17.50, Monthly - $6.00
--Estament of Bills to be paid:
---Water: $.55 per house, per month
---Insurance: $.60 per house, per month
---Management: $2.50 per house, per month
---Landscaping bids to come, still looking for better options - estimate $1.50 per house, per month

CC&Rs/By Laws:
-Working on Propose CC&R’s.
--Working on aligning with Clinton City Ordinance.

Next HOA Board Meeting:-To be determend

ASSIGNMENTS:
-Jen talk to Chris about the elec./lights for the sign.
-Jen send E-mail to Chris about replacing grass.
-Jen and Mike get with Froerer. (about getting started, our first letter)
-Brady send E-mail/letter to Chris to get elec. Problem fixed.
-Brady will take pictures or grass in common area no later than 15 May 2009.
-Matt get with Davis Water about billing and usage.

CLOSED: 9:45pm

Minutes - April 20, 2009 Meeting

HOA MEETING
20 April 2009 @ 7:00pm
Those in Attendance: Chris Gamvroulas, Ellen Rosenbaum, Dicou, Scales, Takacs
Minutes Read: Some
SUBJECTS DISCUSSED
Submitted Officers: Jen Dicou as President, Ed Takacs as Secretary, and Mike Scales as Treasurer.
Basic Functions:
Keep it simple, Goals, how much time spent on management & maintenance of CC&R’s.
Any changes we make to the CC&R’s, give to Chris to officially change.
Stick to being a non-profit corporation not to a LLC.
Financial Work:
Transparent! Keep it open to everybody to see and/or review.
Dues—If you pay a whole year get one month free. Monthly or quarterly payments.
Communication:
Look on line for a product. Most people like to do their business on line.
Once a year mail out about yearly meeting.
Management Companies:
Streetsmart—may be too big for us.
Froerer Real Estate—They are in Ogden, Get a meeting with them for more info.
Monument:
Ivory is getting a new sign made about $700.00. They are thinking we keep the sign the way it is and give the HOA the money for our use.
Landscape:
We have 3 two inch water connections (Ivory is working with us). They will get more info, i.e. Valve and timer box locations.
Grass—Ivory has till May 15th. Take pictures of the grass and the trees and bushes.
Insurance:
Shop around for what will work best with and for us.
Meetings:
Our next meeting is on the 12th or 14th of May. (Time and place to be determined).
Yearly—discuss goals, finance, and CC&R’s and other business.

Assignments:
Ellen Rosenbaun—send us a proposal for a management comp.
Ed Takacs—Send Chris the plats showing where the trees and bushes that have died.
Each Committee member picks a CC&R to look over and work on and bring to next meeting.
Closed: 9 pm