11 Aug 2009 HOA Board Meeting

Those in Attendance: Board Members-Jen Dicou, Edward Takacs, Mike Scales, Nancy Morrison, Jeremy Fong (Excused).
Homeowners-Bryce Weir, Mike Weiler
Review Minutes & Assignments: of 4 June 09, min. approved by board.
Management (Froerer):
- Statement
-- Received payments from 97 homeowners, 81 not paid.
-- Some did not pay the $10.00 assessment. Not sure if they understood how that was to work. Try
to send more info to those homeowners.
-- Received $3123.50, Expended $828.00.
Insurance Policy:
- Received policy for HOA records. Reviewed by Board Members.
- A copy will be made for Homeowners to check out.
Fees/Assessments:
- Fee policy -- If any owner or occupant fails to comply with any of the rules and regulations listed within the Lexington Estates CC&R’s, within ten days of notice of violation thereof, the Association may: (a) Suspend such owner’s voting rights in the Association during any period or periods which such owner or the occupants of its unit fail to comply with such rules and regulations, or with any other obligations of such owner; and owners shall be responsible for any non-compliance hereunder of all occupants and/or their respective properties; (b) Take judicial action against the owner and/or occupant to enforce compliance with such rules, regulations or other obligations or to obtain damages for non-compliance, all to the extent permitted by law; and/or at the Association’s elections; (c) Impose the following fines in connection therewith: Original violation: $25.00, 1st recurrence of same violation: $50.00, 2nd recurrence of same violation: $100.00, Subsequent recurrence of same violation: $250.00, Non-compliance of violation after 120 days: Lien on property, Non-compliance of violation after 150 days: Foreclosure of property.
- Fee policy put to a vote: Jen Dicou, Edward Takacs, Mike Scales, Nancy Morrison voted yes.
Common Area:
- Area looking great. Landscaper working on the area.
- Jeremy Fong will oversee the common area, and be in contact with landscaper.
CC&Rs/By Laws:
- Board members need to review the purposed CC&R’s and send inputs to Jen Dicou by 18 Aug 09.
- Have purposed CC&R’s available at the annual HOA meeting, with a voting slip for each
plot.
Annual HOA Meeting:
- 17 Sept 09, location to be announced.
- Ed Takacs to find a location, (West Clinton School or Clinton City Rec Center).
Newsletter:
- Nancy Morrison will oversee newsletter.
- 1st newsletter by 17 Sept 09, for annual HOA meeting.
Blog:
- Jen Dicou will oversee the blog.
Next HOA Board Meeting: 8 Sept 09 @ 7pm, Ed Takacs Home.
ASSIGNMENTS:
- Mike Scales - create a HOA Finance Statement and Budget.
- Mike Scales - make a copy of Insurance Policy.
- Nancy Morrison will oversee the newsletter. (1st newsletter Due date: 17 Sept 09)
- Ed Takacs - find location for annual HOA meeting. (Due date 15 Aug 09)
- Jeremy Fong will oversee the common area.
- Jen Dicou will oversee the purposed CC&R’s changes.
- Jen Dicou will oversee the Blog.
Review of notes: All Board members agreed.
CLOSED: 9:40pm