24 September 2009
Meeting was cancelled due to not enough board members. Topics to discuss were the fix to the budget and to form 2 committees, one for the water issue, and the other for the CC&R’s. These topics will be discussed at a later date. To be announced.
Thursday, September 24, 2009
Tuesday, September 22, 2009
Special Meetings
There will be a special meeting to discuss and fix the budget for 2009-2010.
Thursday, September 24, 2009 at 7 pm at Ed Takacs' home.
Please note, we will hold a special session meeting again to vote for the proposed budget, but that date has yet to be determined, as soon as it has been determined, we will post it.
The next meeting for the HOA Board was also changed due to conflicts, the new time and location is listed on the side bar as usual. Oct 21 at 7 pm.
Thursday, September 24, 2009 at 7 pm at Ed Takacs' home.
Please note, we will hold a special session meeting again to vote for the proposed budget, but that date has yet to be determined, as soon as it has been determined, we will post it.
The next meeting for the HOA Board was also changed due to conflicts, the new time and location is listed on the side bar as usual. Oct 21 at 7 pm.
Monday, September 21, 2009
New things for the Board of Directors
We planned to present this information at the Annual Meeting.
We have decided to make a couple small changes to the Board. Nancy is currently enrolled in school, which is taking all of her evenings for the next several months, therefore, she has stepped down as an "official" member of the board and will become a Board Volunteer. We have extended an invitation to Natalie Adams to join our Board of Directors effective immediately. She will make a great addition to our Board. We have also extended an invitation to Mike Weiler to become a Board Volunteer also. As a Board Volunteer, they will not be "official" members of the Board of Directors, but will participate in email communications, attend meetings when they can, allow us to bounce ideas off of them, give us their feedback on voted items, help with things like a community newsletter, heading special committees, checking sprinkler timers, posting info to the blog occasionally, etc.
We have decided to make a couple small changes to the Board. Nancy is currently enrolled in school, which is taking all of her evenings for the next several months, therefore, she has stepped down as an "official" member of the board and will become a Board Volunteer. We have extended an invitation to Natalie Adams to join our Board of Directors effective immediately. She will make a great addition to our Board. We have also extended an invitation to Mike Weiler to become a Board Volunteer also. As a Board Volunteer, they will not be "official" members of the Board of Directors, but will participate in email communications, attend meetings when they can, allow us to bounce ideas off of them, give us their feedback on voted items, help with things like a community newsletter, heading special committees, checking sprinkler timers, posting info to the blog occasionally, etc.
Sunday, September 20, 2009
1st Annual HOA Meeting
17 September 2009 @ 7:00pm, West Clinton Elementary School
Those in Attendance: 20 Homeowners represented by one or more people, including board members.
Review Minutes & Assignments: None to review
Before start of meeting:
- Handed out a copy of the Purposed Conditions, Covenants and Restrictions (CC&R’s)
-- A paper form or a compact disk were available to all.
-- Handed out one Voting Ballot Slip to each homeowner represented.
- Handed out a copy of the HOA budget.
-- Budget Year 2010 (1 July – 30 June 10)
-- Income and Expense Report (21 June – 20 Aug 2009)
- Sign in sheet for the purpose of receiving a copy of the above listed.
Insurance Policy:
- A copy was available for those who were present.
Meeting: Jen Dicou presiding and conducting
Management:
- Introduction of Troy Green and Management Co. Froerer Real Estate Inc.
-- Talked about Company and what they do.
Budget:
- Mike Scales presented the Budget and the Income and Expense Report.
-- Found a correction to budget, will be corrected and posted to the blog.
-- Placed budget to vote.
--- Budget to be tabled for 10 days for corrections.
Common Area:
- Comments from floor on payment of lawn care.
-- Not doing the job that we want.
-- HOA Board working with lawn care provider and looking into getting 3 new bids for a new lawn care provider.
- Comments from floor on the watering of the grass.
-- Some homeowners would like to tap off of 4 homeowners along 1300 St. to water the 4 areas.
-- Need to look into feasibility and legality to cancel the 4 water mains and tapping into 4 homeowners properties.
COMMENTS FROM THE FLOOR: (Some heated, some not)
- How to get information out to 178 homeowners.
-- Homeowner asked to get an inter-net site @ or about $30.00 a month to let the people know what is going on.
-- If management company will go door to door, and mail out info to all homeowners.
-- The Board will look into this suggestion for more info, may increase homeowner’s fees.
- Homeowner asked about using the Clinton City News Letter to pass along information.
-- Jen Dicou will look into the City’s News Letter.
- Homeowner asked about the use of temperary signs on the street entrance to announce meeting times and locations and possibility other information.
-- Board will look into using this method to get information out to everybody.
- Homeowner commented about using the homeowners to go door to door (in some kind of organized manner) and pass along information and flyers.
- Board will look into this possibility. But will be impossible to do so if those who wish to help out in some way does not show up to the monthly meeting to let them know they are willing to help.
- Information went out by mail from management co.
-- Some homeowners said they did not recognized the return address/name and supposed it was from some company and just discarded it to the trash.
---Board asked, what can be done about this? Some commented that a welcome letter go out to homeowners letting them know who the management company is, who is on the HOA Board and other information about our association. Something along this line has done by the Board with the help of the management company and some homeowners through away the letter without opening it.
CC&Rs/By Laws:
- Board presented the Proposed CC&R’s to the floor.
-- Some out of order comments and sounds were made.
-- Homeowner asked who was the lawyer who helped with the Proposed CC&R’s.
--- Jim Blakesley is the legal council used to draft the Proposed CC&R’s.
--- Heated comments and statement were made about this subject.
-Tabled the CC&R’s vote till they can be redone by another lawyer.
-- Jen Dicou stated if this is to be done that this may increase the homeowner’s fees.
-- Due to the sounds and comments made from the floor, this was not put to a vote and will be brought back to the homeowners attention at a future date.
- One homeowner commented about the HOA.
-- Does not agree with current HOA.
Review of notes: Could not do so, due to the comments and argument on the floor.
- Edward Takacs stood and announced the meeting was over because the time had run over the scheduled ending time with the rented room at the school. If further discussions are wanted people were asked to please take them outside.
CLOSED: 8:15pm
Comment from Ed Takacs Secretary:
I would like to apologize to all those who read this. Due to the speed of the comments that were presented, I could not fully capture all of the comments of those present.
Those in Attendance: 20 Homeowners represented by one or more people, including board members.
Review Minutes & Assignments: None to review
Before start of meeting:
- Handed out a copy of the Purposed Conditions, Covenants and Restrictions (CC&R’s)
-- A paper form or a compact disk were available to all.
-- Handed out one Voting Ballot Slip to each homeowner represented.
- Handed out a copy of the HOA budget.
-- Budget Year 2010 (1 July – 30 June 10)
-- Income and Expense Report (21 June – 20 Aug 2009)
- Sign in sheet for the purpose of receiving a copy of the above listed.
Insurance Policy:
- A copy was available for those who were present.
Meeting: Jen Dicou presiding and conducting
Management:
- Introduction of Troy Green and Management Co. Froerer Real Estate Inc.
-- Talked about Company and what they do.
Budget:
- Mike Scales presented the Budget and the Income and Expense Report.
-- Found a correction to budget, will be corrected and posted to the blog.
-- Placed budget to vote.
--- Budget to be tabled for 10 days for corrections.
Common Area:
- Comments from floor on payment of lawn care.
-- Not doing the job that we want.
-- HOA Board working with lawn care provider and looking into getting 3 new bids for a new lawn care provider.
- Comments from floor on the watering of the grass.
-- Some homeowners would like to tap off of 4 homeowners along 1300 St. to water the 4 areas.
-- Need to look into feasibility and legality to cancel the 4 water mains and tapping into 4 homeowners properties.
COMMENTS FROM THE FLOOR: (Some heated, some not)
- How to get information out to 178 homeowners.
-- Homeowner asked to get an inter-net site @ or about $30.00 a month to let the people know what is going on.
-- If management company will go door to door, and mail out info to all homeowners.
-- The Board will look into this suggestion for more info, may increase homeowner’s fees.
- Homeowner asked about using the Clinton City News Letter to pass along information.
-- Jen Dicou will look into the City’s News Letter.
- Homeowner asked about the use of temperary signs on the street entrance to announce meeting times and locations and possibility other information.
-- Board will look into using this method to get information out to everybody.
- Homeowner commented about using the homeowners to go door to door (in some kind of organized manner) and pass along information and flyers.
- Board will look into this possibility. But will be impossible to do so if those who wish to help out in some way does not show up to the monthly meeting to let them know they are willing to help.
- Information went out by mail from management co.
-- Some homeowners said they did not recognized the return address/name and supposed it was from some company and just discarded it to the trash.
---Board asked, what can be done about this? Some commented that a welcome letter go out to homeowners letting them know who the management company is, who is on the HOA Board and other information about our association. Something along this line has done by the Board with the help of the management company and some homeowners through away the letter without opening it.
CC&Rs/By Laws:
- Board presented the Proposed CC&R’s to the floor.
-- Some out of order comments and sounds were made.
-- Homeowner asked who was the lawyer who helped with the Proposed CC&R’s.
--- Jim Blakesley is the legal council used to draft the Proposed CC&R’s.
--- Heated comments and statement were made about this subject.
-Tabled the CC&R’s vote till they can be redone by another lawyer.
-- Jen Dicou stated if this is to be done that this may increase the homeowner’s fees.
-- Due to the sounds and comments made from the floor, this was not put to a vote and will be brought back to the homeowners attention at a future date.
- One homeowner commented about the HOA.
-- Does not agree with current HOA.
Review of notes: Could not do so, due to the comments and argument on the floor.
- Edward Takacs stood and announced the meeting was over because the time had run over the scheduled ending time with the rented room at the school. If further discussions are wanted people were asked to please take them outside.
CLOSED: 8:15pm
Comment from Ed Takacs Secretary:
I would like to apologize to all those who read this. Due to the speed of the comments that were presented, I could not fully capture all of the comments of those present.
Tuesday, September 15, 2009
Proposed Amended and Restated CC&Rs
I've loaded a copy of the Proposed Amended and Restated CC&Rs for the community to view. We will have copies available by CD and paper for those who are not able to access this link at the Annual Meeting on Thursday night. Remember we are trying to make the CC&Rs less restrictive and more in-line with the Clinton City Code. We'd like your vote for the new CC&Rs, we will provide you with a voting ballot either Thursday night if you attend, or by mail or door delivery. If you have input regarding items within the declaration, please email us.
Here is the link:
http://docs.google.com/fileview?id=0B2x3lrijEIVVZTc3YmRjNGMtODEzYi00MmU3LTllYzktYTg5OTI3NjI0MWE4&hl=en
If you'd like to view the current version (a scanned version of a copy of the recorded documents) the link is located on the right side of the screen in the welcome.
See you Thursday!
Here is the link:
http://docs.google.com/fileview?id=0B2x3lrijEIVVZTc3YmRjNGMtODEzYi00MmU3LTllYzktYTg5OTI3NjI0MWE4&hl=en
If you'd like to view the current version (a scanned version of a copy of the recorded documents) the link is located on the right side of the screen in the welcome.
See you Thursday!
Friday, September 11, 2009
HOA BOARD MEETING (8 Sept 2009 @ 7:00pm)
Those in Attendance: Board Members: Jen Dicou, Edward Takacs, Mike Scales,
Jeremy Fong & Nancy Morrison (Excused).
Homeowners: Shane Rasband
Review Minutes & Assignments: of 11 Aug 09, min. approved by board.
Management (Froerer):
- Statement
-- Balance: Incoming $691.50; Outgoing $1358.50; Ending Balance $1628.50.
-- Seems to be some concern with the statement and the homeowners balances. Mike Scales
will get with Froerer to get a better understanding and fix any problems.
Common Area:
- Grass: Jeremy Fong worked with landscaper and got the watering scheduled and working.
-- Changed battery in one of the timers and is working great.
-- Look into a weed barrier in the common area.
--- Tabled to a time after winter before spring.
- Jeremy Fong will get with landscaper about about spraying for weeds, also a fall treatment for trees.
- Discussed and tabled small area on the corner or 1300 and 2400 till spring. (Getting some bushes and water to that area.)
- Jen Dicou will contact Ivory about trees. (Some of them are not looking well)
Annual Meeting: 17 Sept 09
- West Clinton Elementary School @ 7pm.
- Purposed CC&R’s should be ready for Meeting.
- Jen Dicou will get with Froerer for a list of address and names for CC&R’s voting.
- Send out voting info and dates/times to homeowners.
- Create a spred sheet of address of 178 homeowners.
- Edward Takacs create a voting ballet for the purposed CC&R’s.
Board Members:
- Term of office is according to the CC&R’s. 2 seats (Jeremy Fong and Nancy Morrison) serve a 1
year term, and 3 seats (Jen Dicou, Edward Takacs and Mike Scales) serve a 2 year term.
Next HOA Board Meeting: 15 Oct 09 @ 7pm; location to be announced.
ASSIGNMENTS:
- Mike Scales – Get with Froerer to get a better understanding of the statement. Fix the bugs that
seem to appear.
- Jeremy Fong will get with landscaper about about spraying for weeds, also a fall treatment for
trees.
- Jen Dicou will contact Ivory about trees. (Some of them are not looking well)
- Jen Dicou will get with Froerer for a list of address and names for CC&R’s voting.
- Edward Takacs create a voting ballet for the purposed CC&R’s.
Review of notes: All Board members agreed.
CLOSED: 7:45pm
Discussion after meeting with homeowner (Shane Rasband). Information presented by Mr. Rasband in paper form. (Boardmember’s present , have a copy.)
Jeremy Fong & Nancy Morrison (Excused).
Homeowners: Shane Rasband
Review Minutes & Assignments: of 11 Aug 09, min. approved by board.
Management (Froerer):
- Statement
-- Balance: Incoming $691.50; Outgoing $1358.50; Ending Balance $1628.50.
-- Seems to be some concern with the statement and the homeowners balances. Mike Scales
will get with Froerer to get a better understanding and fix any problems.
Common Area:
- Grass: Jeremy Fong worked with landscaper and got the watering scheduled and working.
-- Changed battery in one of the timers and is working great.
-- Look into a weed barrier in the common area.
--- Tabled to a time after winter before spring.
- Jeremy Fong will get with landscaper about about spraying for weeds, also a fall treatment for trees.
- Discussed and tabled small area on the corner or 1300 and 2400 till spring. (Getting some bushes and water to that area.)
- Jen Dicou will contact Ivory about trees. (Some of them are not looking well)
Annual Meeting: 17 Sept 09
- West Clinton Elementary School @ 7pm.
- Purposed CC&R’s should be ready for Meeting.
- Jen Dicou will get with Froerer for a list of address and names for CC&R’s voting.
- Send out voting info and dates/times to homeowners.
- Create a spred sheet of address of 178 homeowners.
- Edward Takacs create a voting ballet for the purposed CC&R’s.
Board Members:
- Term of office is according to the CC&R’s. 2 seats (Jeremy Fong and Nancy Morrison) serve a 1
year term, and 3 seats (Jen Dicou, Edward Takacs and Mike Scales) serve a 2 year term.
Next HOA Board Meeting: 15 Oct 09 @ 7pm; location to be announced.
ASSIGNMENTS:
- Mike Scales – Get with Froerer to get a better understanding of the statement. Fix the bugs that
seem to appear.
- Jeremy Fong will get with landscaper about about spraying for weeds, also a fall treatment for
trees.
- Jen Dicou will contact Ivory about trees. (Some of them are not looking well)
- Jen Dicou will get with Froerer for a list of address and names for CC&R’s voting.
- Edward Takacs create a voting ballet for the purposed CC&R’s.
Review of notes: All Board members agreed.
CLOSED: 7:45pm
Discussion after meeting with homeowner (Shane Rasband). Information presented by Mr. Rasband in paper form. (Boardmember’s present , have a copy.)
Wednesday, September 9, 2009
Annual Meeting
Don't forget about the Annual Meeting!
Thursday, September 17th at 7 pm at West Clinton Elementary.
Please come, the meeting will not be long and we'd like to present the newer, simpler CC&Rs for your review.
Thursday, September 17th at 7 pm at West Clinton Elementary.
Please come, the meeting will not be long and we'd like to present the newer, simpler CC&Rs for your review.
Tuesday, September 8, 2009
Agenda for Sept 8 Meeting
Sorry this didn't get posted earlier, I broke my leg on Sunday and so everything is taking a little longer to get done.
Agenda items we will discuss: (not all-inclusive)
Minute review
Statement from Froerer
Plan the Annual Meeting
Agenda items we will discuss: (not all-inclusive)
Minute review
Statement from Froerer
Plan the Annual Meeting
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