We have been working with our new management company (FCS Community Management) for the last several weeks setting up our new account. They are sending a letter to all Lexington Estates HOA homeowners. Please take the time to read and retain this letter for your records. As we gather additional information on the Management company we will get it out to you as soon as possible. We have reserved a room at the Clearfield Library located at 562 South 1000 East Clearfield, Utah 84015 for our meeting on 6 Oct. 2010 from 7pm-8pm. We will introduce our new management company and will also have someone there from FCS to answer any questions you may have. We will also present a new budget. One last note....we are still looking for more homeowners to fill vacancies on our HOA Board so please e-mail the board with any inquiries @ lexingtonhoaboard@gmail.com .
Thank You
HOA Board
Saturday, September 18, 2010
Sunday, September 5, 2010
HOA BOARD MEETING
2 Aug 2010 @ 7:00pm
Those in Attendance: Board Members: Edward Takacs, Mike Scales, Jeremy Fong
Natalie Adams (Excused), Nancy Morrison (Excused)
Review Minutes & Assignments: 17 March 2010 minutes. Approved by board.
Management:
- The HOA Board voted for FCS Community Management Co. by phone, back in July 2010. All voted to the yes.
- Contacted and hiring FCS Community Management and are working with them to get this going.
-- A letter will be going out to all the homeowner from the FSC Community Management Co.
-- Spent time discussing the information received from FSC Community Management and other information from a meeting with Michael D. Johnson who is the President of the company.
-- We will be putting a letter together with more info about our new management company and post it to the blog.
Budget:
- Currently working on a 2011 Budget. More info to come.
- Current fund are $2592.28
- Per the last several Special HOA Meetings about disbanding our HOA, we hired an HOA attorney (Mr. Paul H. Olds). We had to pay a retainer fee. Because of this we will be adding an assessment fee of $10.00 per homeowner.
HOA Business:
- Nancy Morrison and Natalie Adams both have stated they are removing themselves from the HOA Board due to personal reasons.
Next HOA Board Meeting: To be announced.
Review of notes: All Board members agreed.
CLOSED: 9:10 pm
Those in Attendance: Board Members: Edward Takacs, Mike Scales, Jeremy Fong
Natalie Adams (Excused), Nancy Morrison (Excused)
Review Minutes & Assignments: 17 March 2010 minutes. Approved by board.
Management:
- The HOA Board voted for FCS Community Management Co. by phone, back in July 2010. All voted to the yes.
- Contacted and hiring FCS Community Management and are working with them to get this going.
-- A letter will be going out to all the homeowner from the FSC Community Management Co.
-- Spent time discussing the information received from FSC Community Management and other information from a meeting with Michael D. Johnson who is the President of the company.
-- We will be putting a letter together with more info about our new management company and post it to the blog.
Budget:
- Currently working on a 2011 Budget. More info to come.
- Current fund are $2592.28
- Per the last several Special HOA Meetings about disbanding our HOA, we hired an HOA attorney (Mr. Paul H. Olds). We had to pay a retainer fee. Because of this we will be adding an assessment fee of $10.00 per homeowner.
HOA Business:
- Nancy Morrison and Natalie Adams both have stated they are removing themselves from the HOA Board due to personal reasons.
Next HOA Board Meeting: To be announced.
Review of notes: All Board members agreed.
CLOSED: 9:10 pm
Wednesday, July 7, 2010
HOA Board Meeting
7 July 2010
Meeting was canceled. Several members had some personal conflicts. We will call each other by phone to discuss the HOA management comp. and then place to a vote to pick which management comp. we want to use.
Thank for your support
Ed Takacs
Meeting was canceled. Several members had some personal conflicts. We will call each other by phone to discuss the HOA management comp. and then place to a vote to pick which management comp. we want to use.
Thank for your support
Ed Takacs
Monday, July 5, 2010
Update on HOA Management Companies
We have received several bids from some HOA management companies. I am still waiting on one more, but would like to move forward. We will hold a board meeting this Wednesday at 7pm; location is my home at 2451 W 1340 N. We will go over the bids from the HOA management companies, and then vote for one to help us run our HOA.
Thanks for your support.
Ed Takacs
Thanks for your support.
Ed Takacs
Friday, June 11, 2010
ANNUAL HOA MEETING
9 June 2010 @ 7:00pm: Park behind West Clinton Elementary School
Those in Attendance: 12 Homeowners represented by one or more people, including board members.
Meeting Started at 7:05pm
Meeting: Edward Takacs presiding and conducting
Disbandment:
- Mike Scales and Edward Takacs met with our attorney on the 7th of June 2010.
-- Paul H. Olds (801) 394-5526, 205 26th St., Suite 34, Ogden, Ut.
--- Mr. Olds has many years working with HOA’s. He has worked with the city of Ogden in many capacities, and also been and work with many HOA in many capacities.
- He told us that the only way to disband is to have 100% of 178 homeowners to vote yes to disband. If there is just one homeowner who wants to keep the HOA, then we can not disband.
- We would have each homeowner sign a notarized letter stating that they want to disband the HOA.
- We can not go any further with this till we get 178 votes to the yes.
-The last vote (25 March 2010) on the matter was 12 votes to keep the HOA; 31 to disband; and 1 to non-functioning HOA; a total of 44 homeowner out of 178 that voted.
City and County:
- Davis County has the CC&R’s recorded and you can go to the recorder’s office to check on information about your property.
- The city has the right to maintain the landscape easement to the level that it was planned and plotted.
- As mentioned before the city can place a nuisance tax lien against our homes to cover the cost to repair the landscape easement if it is not maintained.
- Talked with Mr. Lynn Vinzant, Assistant City Manager/Community Development Director for Clinton City today about placing gates in the fence along 1300. City was working on paperwork for the homeowner to sign that they would take care of their part of the landscape easement if we disbanded the HOA. That is all on hold for now; we can address concern again if we get 178 votes to disband.
Budget:
- It was brought to our attention that the 2010 budget was not on the blog. This was added to the blog after our meeting and is located directly under the link to the CC&R’s. Any issues with this link please let us know.
- We will get a purposed budget for 2011 together, once we hire a management company because we will need to know what their cost will be. We will then call a special meeting to vote on the 2011 budget.
- We currently have $3860.72 in the bank.
- About 1/3 of the homeowners are not current with their dues.
- Once the management company is hired, we will sit down with them to show them the records we have of those who have paid and not paid and work out what needs to be done. I think a letter will go out to all homeowners to let them know who our management company is and what each homeowner owes. Then we will go from there with the direction of the management company.
Board of Directors:
- We opened the floor for the homeowners to place names into the voting of Board of Directors.
- Received no names; Edward Takacs asked if the homeowners would like to keep the current Board of Directors. One homeowner nominated to keep the current Board. A second homeowner seconded the nomination. After a minute or so we placed the nomination to a vote by the homeowners. All homeowners present (12) voted yes to keep the current Board of Directors.
- Mike Scales and Edward Takacs said we would stay on to continue working with the neighborhood. Edward Takacs will get in contact with the other board members to see if they would like to stay on.
Water:
- We are looking into reducing the size of the connection from the city lines. If this is possible we are looking at reducing the yearly water bill considerably. Once we have bids from licensed contractors and follow up with the water district we will work to make this happen. As more information is obtained on this we will let you know.
Other Remarks:
- I would like to thank Mr. Earl Green for organizing and passing out the flyers about the HOA meeting, to all the homeowner.
CLOSED: 8:45pm
Those in Attendance: 12 Homeowners represented by one or more people, including board members.
Meeting Started at 7:05pm
Meeting: Edward Takacs presiding and conducting
Disbandment:
- Mike Scales and Edward Takacs met with our attorney on the 7th of June 2010.
-- Paul H. Olds (801) 394-5526, 205 26th St., Suite 34, Ogden, Ut.
--- Mr. Olds has many years working with HOA’s. He has worked with the city of Ogden in many capacities, and also been and work with many HOA in many capacities.
- He told us that the only way to disband is to have 100% of 178 homeowners to vote yes to disband. If there is just one homeowner who wants to keep the HOA, then we can not disband.
- We would have each homeowner sign a notarized letter stating that they want to disband the HOA.
- We can not go any further with this till we get 178 votes to the yes.
-The last vote (25 March 2010) on the matter was 12 votes to keep the HOA; 31 to disband; and 1 to non-functioning HOA; a total of 44 homeowner out of 178 that voted.
City and County:
- Davis County has the CC&R’s recorded and you can go to the recorder’s office to check on information about your property.
- The city has the right to maintain the landscape easement to the level that it was planned and plotted.
- As mentioned before the city can place a nuisance tax lien against our homes to cover the cost to repair the landscape easement if it is not maintained.
- Talked with Mr. Lynn Vinzant, Assistant City Manager/Community Development Director for Clinton City today about placing gates in the fence along 1300. City was working on paperwork for the homeowner to sign that they would take care of their part of the landscape easement if we disbanded the HOA. That is all on hold for now; we can address concern again if we get 178 votes to disband.
Budget:
- It was brought to our attention that the 2010 budget was not on the blog. This was added to the blog after our meeting and is located directly under the link to the CC&R’s. Any issues with this link please let us know.
- We will get a purposed budget for 2011 together, once we hire a management company because we will need to know what their cost will be. We will then call a special meeting to vote on the 2011 budget.
- We currently have $3860.72 in the bank.
- About 1/3 of the homeowners are not current with their dues.
- Once the management company is hired, we will sit down with them to show them the records we have of those who have paid and not paid and work out what needs to be done. I think a letter will go out to all homeowners to let them know who our management company is and what each homeowner owes. Then we will go from there with the direction of the management company.
Board of Directors:
- We opened the floor for the homeowners to place names into the voting of Board of Directors.
- Received no names; Edward Takacs asked if the homeowners would like to keep the current Board of Directors. One homeowner nominated to keep the current Board. A second homeowner seconded the nomination. After a minute or so we placed the nomination to a vote by the homeowners. All homeowners present (12) voted yes to keep the current Board of Directors.
- Mike Scales and Edward Takacs said we would stay on to continue working with the neighborhood. Edward Takacs will get in contact with the other board members to see if they would like to stay on.
Water:
- We are looking into reducing the size of the connection from the city lines. If this is possible we are looking at reducing the yearly water bill considerably. Once we have bids from licensed contractors and follow up with the water district we will work to make this happen. As more information is obtained on this we will let you know.
Other Remarks:
- I would like to thank Mr. Earl Green for organizing and passing out the flyers about the HOA meeting, to all the homeowner.
CLOSED: 8:45pm
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