Minutes - June 4, 2009 Meeting

WALK THOUGH OF LANDSCAPE EASMENT
Those in Attendance: Brady Frost, Edward Takacs, Jen Dicou, Matt Steel, Mike Scales,Joe Mockaitis, Bond & Marie Marshall, Earl Green, Shane Rasband,Brad Curtis (LMS), John Bowen (Ivory).
Landscape Management Service Inc. (LMS) are the landscapers working on the easement. They will be monitoring the grass, trees and bushes.
- Newly sodden grass areas.
-- Watering 3 times a day, grass will turn green.
-- Areas that will not turn green will be replaced and warranted for 90 days.
-- Fertilize 5 times a season, starting April 15, then every 5 weeks thereafter.
- Bushes
--Require trimming 2 times a year.
-- Two of them will be replaced and warranted for 90 days.
- Trees
-- Couple of them looks rough.
-- LMS will treat them with Iron shots and watch them.
-- Three of them will be warranted for 90 days.
- Stop and Waste valves.
-- Two of the covers need to be replaced (middle and west end)
- Sidewalk
-- East end is cracked, uneven and separating from each other.
-- John Bowen (Ivory) will get with City of Clinton about repairs.

HOA Board Meeting
Those in Attendance: Brady Frost, Edward Takacs, Jen Dicou, Matt Steel, Mike Scales,Joe Mockaitis, Bond & Marie Marshall, Shane Rasband
Review Minutes: of 12 May 09
Common Area:
- Landscape (Grass):
-- LMS will replace bad grass and Ivory will warranty for 90 days.
- Replace 2 bushes and warranty for 90 days.
- Treat and watch 3 trees and warranty for 90 days.
- Water:
--Sprinkler timer on 2700 West, also runs sprinklers on the street easement on other side of Street. Runs the power only to their property.
--Get something in writing about this.
- Electrical:
-- Easement sprinkler timers run off the city light poles.
--- Clinton city knows and we have documentation in hand.
Clinton City Council meeting: 9 Jun 09 @ 7pm (Ivory hearing)
- Open to the public to view, comments by spokesmen only.
- What the city needs from us.
-- City council will ask us questions about our community.
- Items to bring up.
-- Is Ivory responsible for fence damage on street side?
-- Electric running from light poles.
-- Ivory will pay 2009 water bill. Pro-rated up to 4 June 09
Management:
- Signed paperwork for Froerer Management Company.
- Waiting on tax ID number.
Insurance Policies:
- Bid from American Family - $660.00 yearly.
- Bid from John Hennery Smith - $691.00 yearly. Includes fence coverage.
- Waiting for one more bid.
Fees/Assessments:
- Propose how much to charge:
-- Yearly - $60.00, Quartly - $17.50, Monthly - $6.00
-- Also to add a $10.00 Special Assement Fee
--- Placed to a vote by committee. Brady Frost, Edward Takacs, Jen Dicou, Matt Steel,and Mike Scales voted yes.
Estimate of Bills to be paid:
- Electric: waiting on City for determination.
- Water: $.55 per house, per month
- Insurance: $.33 per house, per month
- Management: $ 2.30 per house, per month
- Landscaping: waiting on more bids.
CC&R's/By Laws:
-Working on aligning with Clinton City Ordinances.
Next HOA Board Meeting:
- Next board meeting to be determined.
- Yearly HOA meeting will be 3rd Thursday in September.
ASSIGNMENTS:
- Jen Dicou & Jim Blakesley - Working on new
CCR’s- Mike – Obtain Clinton city inspection sheet from phase 1, 2, & 3.
- Jen – Check Heiners for insurance bid.
- Matt – Get with Davis water about water bill.
- Matt & Mike – looking at more landscaping bids.
CLOSED: 9:45pm