1st Annual HOA Meeting

17 September 2009 @ 7:00pm, West Clinton Elementary School

Those in Attendance: 20 Homeowners represented by one or more people, including board members.
Review Minutes & Assignments: None to review
Before start of meeting:
- Handed out a copy of the Purposed Conditions, Covenants and Restrictions (CC&R’s)
-- A paper form or a compact disk were available to all.
-- Handed out one Voting Ballot Slip to each homeowner represented.
- Handed out a copy of the HOA budget.
-- Budget Year 2010 (1 July – 30 June 10)
-- Income and Expense Report (21 June – 20 Aug 2009)
- Sign in sheet for the purpose of receiving a copy of the above listed.
Insurance Policy:
- A copy was available for those who were present.
Meeting: Jen Dicou presiding and conducting
Management:
- Introduction of Troy Green and Management Co. Froerer Real Estate Inc.
-- Talked about Company and what they do.
Budget:
- Mike Scales presented the Budget and the Income and Expense Report.
-- Found a correction to budget, will be corrected and posted to the blog.
-- Placed budget to vote.
--- Budget to be tabled for 10 days for corrections.
Common Area:
- Comments from floor on payment of lawn care.
-- Not doing the job that we want.
-- HOA Board working with lawn care provider and looking into getting 3 new bids for a new lawn care provider.
- Comments from floor on the watering of the grass.
-- Some homeowners would like to tap off of 4 homeowners along 1300 St. to water the 4 areas.
-- Need to look into feasibility and legality to cancel the 4 water mains and tapping into 4 homeowners properties.

COMMENTS FROM THE FLOOR: (Some heated, some not)
- How to get information out to 178 homeowners.
-- Homeowner asked to get an inter-net site @ or about $30.00 a month to let the people know what is going on.
-- If management company will go door to door, and mail out info to all homeowners.
-- The Board will look into this suggestion for more info, may increase homeowner’s fees.
- Homeowner asked about using the Clinton City News Letter to pass along information.
-- Jen Dicou will look into the City’s News Letter.
- Homeowner asked about the use of temperary signs on the street entrance to announce meeting times and locations and possibility other information.
-- Board will look into using this method to get information out to everybody.
- Homeowner commented about using the homeowners to go door to door (in some kind of organized manner) and pass along information and flyers.
- Board will look into this possibility. But will be impossible to do so if those who wish to help out in some way does not show up to the monthly meeting to let them know they are willing to help.
- Information went out by mail from management co.
-- Some homeowners said they did not recognized the return address/name and supposed it was from some company and just discarded it to the trash.
---Board asked, what can be done about this? Some commented that a welcome letter go out to homeowners letting them know who the management company is, who is on the HOA Board and other information about our association. Something along this line has done by the Board with the help of the management company and some homeowners through away the letter without opening it.
CC&Rs/By Laws:
- Board presented the Proposed CC&R’s to the floor.
-- Some out of order comments and sounds were made.
-- Homeowner asked who was the lawyer who helped with the Proposed CC&R’s.
--- Jim Blakesley is the legal council used to draft the Proposed CC&R’s.
--- Heated comments and statement were made about this subject.
-Tabled the CC&R’s vote till they can be redone by another lawyer.
-- Jen Dicou stated if this is to be done that this may increase the homeowner’s fees.
-- Due to the sounds and comments made from the floor, this was not put to a vote and will be brought back to the homeowners attention at a future date.
- One homeowner commented about the HOA.
-- Does not agree with current HOA.
Review of notes: Could not do so, due to the comments and argument on the floor.
- Edward Takacs stood and announced the meeting was over because the time had run over the scheduled ending time with the rented room at the school. If further discussions are wanted people were asked to please take them outside.
CLOSED: 8:15pm

Comment from Ed Takacs Secretary:
I would like to apologize to all those who read this. Due to the speed of the comments that were presented, I could not fully capture all of the comments of those present.