Special HOA Meeting 24 March 2010

- Edward Takacs attended the Clinton City Council meeting on 23 Feb. 2010. To find out the position of the city council about disbanding the HOA.
- Edward Takacs and Mike Scales meet with Mr. Lynn E. Vinzant. He is the Assistant City Manager / Community Development Director for Clinton City. If anyone wants to contact him for more information. His contact information is Clinton City Corp. 2267 North 1500 West Clinton, Utah 84015. www.clintoncity.net Phone (801) 614-0740 Fax (801) 614-0752 Cell (801) 710-6366. Or you can reach him by e-mail: lvinzant@clintoncity.com.

Lexington Estates HOA Special HOA meeting Clinton Elementary School 25 March 2010@7pm
- 38 Homeowners present.
-Edward Takacs presented the information that was gained from both meetings mentioned above and read the following to those that were present.
I. History
A. This HOA was created by Ivory, and each homeowner signed a paper upon buying their house, stating that there was an HOA.
B. Ivory recorded this HOA and its CC&R’s.
C. Granted Ivory did not run this HOA, matter of fact they forgot about it, due to their internal problems.
D. But they did meet the requirements of the Clinton city and turned it over.
E. We now have this mess that was created by Ivory/Clinton city.
F. This HOA has been a mess, you can blame it on whatever you want, but those that are original homeowners did sign a paper that there was a HOA.
G. Those 2nd and 3rd owners, I am sorry you did not get the right information when buying your house, but that is something you need to take up with your Title Company and or previous owner.
H. We have 3 basic options that we will present to you. The board members have been in contact with Clinton City Council to ask if there is a possibility of disbandment. The board has a lot of information for the homeowners on these issues and for the homeowners to make an informative decision on these issues.
II. (1)-Maintaining the HOA.
A. Pro’s
1. Maintenance of the landscape easement is taken care of.
2. Some control of how the neighborhood looks.
3. Relatively low fees for maintaining HOA.
4. Having people run a board.
B. Con’s
1. Having an HOA.
2. Having fees.
3. Getting people to run the board.
a. Getting people to show for the meeting.
4. Having someone tell you to upkeep your yard.
a. Don’t forget the city has its own rules that you need to keep.
III. (2)-Disbanding the HOA.
A. Pro’s
1. Not having an HOA.
2. Following Clinton City ordinances.
B. Con’s
1. Time of homeowners/board to do this.
2. Cost of disbanding the HOA.
a. Need to hire a lawyer to make sure all is legal.
- Not sure of cost.
b. Creating a package to be recorded with City and or County.
- About $10.00 per page.
c. Requiring 178 homeowner’s signatures.
- Hopefully can do this as a list of all signatures. Then the board can sign a single sheet of disbandment.
- About $10.00 per page to be recorded.
- If not then we need 178 separate pages with proper signatures with notary.
- About $10.00 per page to be recorded.
d. Requires a notary.
- Not sure of cost.
e. Getting with City and County to insure all is legal.
- Time from homeowners/board to get with City and County.
- Changing plats if need be.
- Not sure of cost.
f. Getting 18 homeowners to agree to take on the reasonability of the upkeep of their portion of the landscape easement.
- 18 signed and notarized documents.
- About $10.00 per page to be recorded.
- Drafting up 18 documents to be recorded against the 18 homeowner’s title that live along 1800.
- Not sure of cost to write this up.
- About $10.00 per page to be recorded.
g. Getting 178 homeowners to pay their portion of this bill.
IV. (3)-Being a non-functioning HOA
A. Pro’s
1. No fees being collected.
2. Everybody does what they want.
3. Following Clinton City ordinances.
B. Con’s
1. No HOA taking care of landscape easement.
2. Following Clinton City ordinances.
a. If any portion of landscape easement not taken care of.
- Clinton city will place a sign on that portion giving about 30 days for the Lexington Estates HOA to fix.
- Clinton city will place a public notice in newspaper for the Lexington Estates HOA to fix.
- About $200.00; to be shared between 178 homeowners.
b. If the portion of landscape easement is not fixed.
- Clinton city will come in and fix it.
- Not sure what the cost will be.
- The cost will be shared between 178 homeowners.
c. Clinton city will then file a nuisance tax lien against each homeowner (178) in the HOA.
- Coat to file a nuisance tax lean is $170.00 per lot.
3. Which means in cost to each homeowner;
a. Portion of $200.00.
b. Portion of fixing landscape easement.
c. $170.00 for filing nuisance tax lean.
4. Something to think about.
a. If this happens and a week or month later another part of the landscape easement is not taken care of, this process starts all over again.
b. This means another tax lien against each one of us.
V. Questions and Answers Time.
- Thanks to one of the homeowners who volunteered to take the meeting notes, and then volunteered to type them up and e-mail them to me. Thank-you again.
- When I receive them I will post them.
- There were not enough homeowners present to place this to a vote.
-- Homeowners were asked to come back again between 6:30-8pm to the Clinton Elementary School parking lot to place a vote
- Meeting was adjourned about 7:45pm.

Lexington Estates HOA Special HOA meeting Clinton Elementary School 25 March 2010.
- Voting options are: (1) Maintaining the HOA. (2) Disbanding the HOA. (3) Being a Non-functioning HOA.
- 44 homeowners showed up to place a vote.
-- Total Votes for (1) is 12
-- Total Votes for (2) is 31
-- Total Votes for (3) is 1
- With this vote, the HOA Board will contact a lawyer to gather the information needed to disband the HOA. We will also try to find out the cost. This information will then be brought before the homeowners before we proceed further.
-Thank you for your support and coming out to the meeting and the voting.
- The Lexinton Estates HOA Board

HOA BOARD MEETING

17 Mar. 2010 @ 7:10pm

Those in Attendance: Board Members: Edward Takacs, Mike Scales, Jeremy Fong,
Natalie Adams (Excused); Homeowners: Joe Mockaitis
Review Minutes & Assignments: 10 Feb. 2010 minutes. Approved by board.
Management:
- Still looking for bids.
- Current Management Co. is leaving.
Budget:
- Waiting for statement from management co. around the 20th of this month.
Water:
- Contacting some companies to reduce the waterline fitting sizes.
- Homeowner Joe Mockaitis knows someone who does this kind of work and will get them to call us for a bid.
-- Can we get rid of the waterlines all together and plumb them to each of the homeowner’s properties. We are looking into this with the city and to make sure this is something to do.
HOA Meeting on the 24 March 2010:
- Will be held at Clinton Elementary School @ 7pm.
- Will discuss 3 main issues 1. Maintaining the HOA. 2. Disbanding the HOA. 3. Non-functioning HOA.
- Letters were sent out to all the homeowner about meeting.
- Will try to get signs out along 1300 to remind people about the HOA meeting.
- A Posting went out on the blog about the HOA meeting.
- Putting together the info to be presented to the neighborhood for the meeting.
- Discussion about the HOA meeting with homeowner.
Next HOA Board Meeting: To be announced.
ASSIGNMENTS:
- Joe Mockaitis will get a hold of his neighbor to get the info.
Review of notes: All Board members agreed.
CLOSED: 9:10 pm

IMPORTANT Special HOA meeting

Dear Lexington Estates Homeowner,
You are being asked to attend an IMPORTANT Special HOA meeting, on 24 March 2010, at West Clinton Elementary School at 7pm. We will be discussing many IMPORTANT issues. 1. Maintaining the HOA, with pro’s and con’s. 2. Disbanding the HOA, with pro’s and con’s. 3. Being a non-functioning HOA, with pro’s and con’s. The board members have been in contact with Clinton City Council to ask if there is a possibility of disbandment. The board has a lot of information for the homeowners on these issues. You need to be at this meeting to listen, and to make an informative decision on these issues.

Thank-you for your time
Lexington Estates Board