Date:  September 25, 2012

Time: 7:05pm

Present: 

               Ed Takacs, Mike Scales, and Shane Rasband

Absent:

                Jeremy Fong and Joe McNamara

Board Members for the 2013 calendar year are as follows:

Ed Takacs, President

Shane Rasband, Secretary

Mike Scales, Treasurer

Jeremy Fong, Board Member

            Joe McNamara, Board Member

Management Company Representative:

Mr. Stephen Reed, CMCA

FCS Community Management

1-801-256-0465 or stephenr@hoaliving.com

Financial:

·         Finances are Ok.

·         Non-payees of HOA fees have been submitted to Collections in according with the CC&R’s

·         No more grace period for not paying HOA fees.

·         Contact Management Company for questions/concerns.

·         Letters for the 2013 Annual Fees will be mailed out around November 1^st.

o   Fees for 2013 are $108 annually - same as for the 2012 calendar year.

o   Penalties will be assessed after January 10, 2013

Landscaping:

·         Landscaping is looking good.

·         Mowing of the lawn will cease mid October.

·         A few of the bushes were dead and were removed.  They will be replaced in the spring.

Meeting was adjourned at 7:32pm.

21 June 2012 Annual meeting minutes.

· Meeting was opened.

· Not enough homeowners present.

· Meeting closed and will be held on the 22 June 2012, same place and time.

22 June 2012 Annual meeting minutes.

· Meeting began @ 6:15 pm with a total of 6 HOA members present with proxy votes given to Ed and Shane.

· We went over meeting agenda that was mailed to the homeowners.

· Discussed landscaping and asked if anyone had issues with the current Landscaper. There were no concerns from any attending homeowners. It was stated that the Landscaper will be laying new mulch starting from the east end of 1300 North and working his way down. There will be shrubs replaced as required. The deep root fertilizing of the trees is working good as well.

· We have a new homeowner in the HOA that we are speaking to in hopes that he will assist in designing a new web-page for the neighborhood. We hope this one will be more user friendly and provided additional user friendly options.

· Ed Takacs and Mike Scales board positions were up for reelection this year. All attending members voted Ed and Mike back onto the board to continue for another term. There were 6 Yays and 0 Nays for a unanimous approval.

· The question was asked about not having the two annual meetings per year since no one shows for the first day. That will be checked to see if it can be adjusted.

· Proxy votes from Shane and Ed need to be counted. (4 proxy vote paperwork received).

· Meeting adjourned after no further questions @ 6:41 pm.

Lexington Estates Board Meeting

Start:

                Friday – June 16, 2012 8:10 pm

Attendance:

Board members present:  Edward Takacs, Shane Rasband, Michel Scales, Jeremy Fong, Joe McNamara

Board members absent:  Gene Cosper

Homeowners attending:  None

 

Approval of the Last Meetings Minutes:

                For:  Ed Takacs, Shane Rasband, Michel Scales, Jeremy Fong, Joe McNamara

                Against: none

Welcome and Instructions:

Meeting conducted by Ed Takacs

Management / Finance:

·         Letters mailed to homeowners to bring yards up to HOA standards. 

·         Review of the HOA Financial Audit.  Mike Scales had copy of Audit for review.

Landscaping:

·         Dry spots in the grass in the Common Area.

·         Trees and lawns have been fertilized.

·         Landscaper added one person to crew specifically for weeding.

·         Ed to contact the landscaper to trim the trees/bushes that are encroaching on the sidewalk.

·         Bushes that have not increased in size of the past two years to be replaced.

·         Mulch to be added to the dirt areas of the common area.

o   Mulch to be obtained from the Davis County Landfill to save on cost.

o   Mulch will be put down 2-3 inches deep.

·         Replace the bushes and lay the much in three sections.

·         Dysfunctional sprinkler control was replaced.

·         Yard letters mailed to homeowners for un-kept yards.

·         Board of Directors to complete a drive through of the HOA on July 3^rd at 7:00pm to inspect yards.  Looking for yards that are un-kept and vehicles that are blocking the sidewalks.  These seem to be the most common problems in the neighborhood.

Safety:

·         Homeowners need to pay attention to the street signs in the neighborhood.  There have been some serious accidents and near accidents because of people running stop-signs.

o   Clinton City Police Department will be contacted to have some of the intersections monitors for safety.

Annual Meeting:

·         Annual Meeting to be held on Thursday, June 21^st at 7:00pm.

o   Location:  Bowery behind West Clinton Elementary.

o   If there are not 50% of the homeowners present, the HOA meeting will be dismissed and will recommence the following night, Friday, June 22^nd at 7:00pm in the same location.

·         Items of discussion:

o   Voting for Board Members.  There are two seats open for re-election.

§  Ed Takacs – Current President

§  Mike Scales – Current Treasurer

o   Get nominations for replacement members.

o   Vote for Board Members.

o   Review of the HOA budget.

o   Question and Answer / Concerns

o   A copy of the Accounting Audit will be available for homeowners.

Adjournment:

             Next HOA meeting: July 18, 2012 – 7:00 pm at Joe McNamara’s residence.

Review of the minutes.

             Adjourned: Friday – June 15, 2012 8:50 pm

Annual Meeting of Lexington Estates Home Owners Association

Dear Homeowner:

The Annual Meeting of Lexington Estates Home Owners Association will be held Thursday, 21 June 2012 at the West Clinton Elementary Park (2826 West 1800 North; Clinton, UT 84015) at 6:00 pm.

If you will be unable to attend, please complete a proxy form, (A proxy form will be mailed out to all homeowners). Name your designated proxy and deliver to your proxy or send to FCS Community Management. This proxy will be used for any voting at the Annual Meeting.

In order to conduct business at the meeting a quorum of 50% of the homeowners must be present either in person or by proxy.

If a quorum is not present then meeting will be adjourned for 24 hours and reconvened on Friday; 22 June 2012 at the West Clinton Elementary Park (2826 West 1800 North; Clinton, UT 84015) at 6:00 pm.

Michael Scales and Edward Takacs board positions are up for election this year. Nominations for the board positions will be taken at the meeting.

Tentative Agenda:

1. Welcome

2. Financial Report

3. 2013 Budget Presentation

4. Board of Trustees Elections (2 Positions)

5. Owner Questions and Other Business

We look forward to meeting with you

Lexington Estates Board Meeting

Meeting canceled. Mike Scales and Ed Takacs were the only ones at meeting. Not enough to hold a board meeting.  Next Board meeting will be held 18 April 2012, at 7pm. Place 2457 W 1340 N.

Lexington Estates Board Meeting

Start:

                Wednesday – February 15, 2012 7:00 pm

Attendance:

• Board members present:  Edward Takacs, Shane Rasband, Michel Scales, Joe McNamara, Jeremy Fong
• Board members absent:  Gene Cosper
• Homeowners attending:  None

Approval of the Last Meetings Minutes:

• For:  Edward Takacs, Shane Rasband, Michel Scales, Joe McNamara, Jeremy Fong
• Against: none

Welcome and Instructions:

Meeting conducted by Ed Takacs

Management / Finance:

•   About 20 homeowners (+/- 5) that still owe fees.
•   Financials can be viewed with the Treasurer at the HOA meetings. 
•    Money is being saved were there hasn’t been a heavy need for snow removal so far this year.  This is beneficial in the event the weather changes and we received more snow in the spring.
•   Year end taxes are currently being worked by the Management Company.
•   The Audit should be started sometime in March so that it can be completed before the Annual Meeting.  Michel Scales to contact the management company.
•   Budget discussions will commence over the next couple of months in preparation for the Annual Meeting.  Michel Scales to contact the management company.
•   The Annual meeting will be in June 21^st (the Third Thursday in June) at 7:00pm pending location availability.

Landscaping:

•   The board is happy with the landscaping that was done in the fall.  Discussed whether to renew the contract in the spring or shop around.  Will try to sign with the same person.  Ed Takacs to contact the landscaper for contract negotiation.
•   One sprinkler control will need to be replaced in the spring.
•   Bark and mulch will be applied in the spring.
•   The replacement of dead bushes and trees will be addressed in the spring once the growth season has started. 
•   Title companies and realtors sill not realizing that this is an HOA community.  What is the possibility of posting some type of signage to signify this is an HOA community.  Ed Takacs to contact the City.

Adjournment:

•   Next meeting will be held March 21^st at 7:00pm.  Location at Ed Takacs house.
•   February 15, 2012 at 7:38pm