Lexington Estates Board Meeting

Start:

                Friday – June 16, 2012 8:10 pm

Attendance:

Board members present:  Edward Takacs, Shane Rasband, Michel Scales, Jeremy Fong, Joe McNamara

Board members absent:  Gene Cosper

Homeowners attending:  None

 

Approval of the Last Meetings Minutes:

                For:  Ed Takacs, Shane Rasband, Michel Scales, Jeremy Fong, Joe McNamara

                Against: none

Welcome and Instructions:

Meeting conducted by Ed Takacs

Management / Finance:

·         Letters mailed to homeowners to bring yards up to HOA standards. 

·         Review of the HOA Financial Audit.  Mike Scales had copy of Audit for review.

Landscaping:

·         Dry spots in the grass in the Common Area.

·         Trees and lawns have been fertilized.

·         Landscaper added one person to crew specifically for weeding.

·         Ed to contact the landscaper to trim the trees/bushes that are encroaching on the sidewalk.

·         Bushes that have not increased in size of the past two years to be replaced.

·         Mulch to be added to the dirt areas of the common area.

o   Mulch to be obtained from the Davis County Landfill to save on cost.

o   Mulch will be put down 2-3 inches deep.

·         Replace the bushes and lay the much in three sections.

·         Dysfunctional sprinkler control was replaced.

·         Yard letters mailed to homeowners for un-kept yards.

·         Board of Directors to complete a drive through of the HOA on July 3^rd at 7:00pm to inspect yards.  Looking for yards that are un-kept and vehicles that are blocking the sidewalks.  These seem to be the most common problems in the neighborhood.

Safety:

·         Homeowners need to pay attention to the street signs in the neighborhood.  There have been some serious accidents and near accidents because of people running stop-signs.

o   Clinton City Police Department will be contacted to have some of the intersections monitors for safety.

Annual Meeting:

·         Annual Meeting to be held on Thursday, June 21^st at 7:00pm.

o   Location:  Bowery behind West Clinton Elementary.

o   If there are not 50% of the homeowners present, the HOA meeting will be dismissed and will recommence the following night, Friday, June 22^nd at 7:00pm in the same location.

·         Items of discussion:

o   Voting for Board Members.  There are two seats open for re-election.

§  Ed Takacs – Current President

§  Mike Scales – Current Treasurer

o   Get nominations for replacement members.

o   Vote for Board Members.

o   Review of the HOA budget.

o   Question and Answer / Concerns

o   A copy of the Accounting Audit will be available for homeowners.

Adjournment:

             Next HOA meeting: July 18, 2012 – 7:00 pm at Joe McNamara’s residence.

Review of the minutes.

             Adjourned: Friday – June 15, 2012 8:50 pm