21 June 2012 Annual meeting minutes.

· Meeting was opened.

· Not enough homeowners present.

· Meeting closed and will be held on the 22 June 2012, same place and time.

22 June 2012 Annual meeting minutes.

· Meeting began @ 6:15 pm with a total of 6 HOA members present with proxy votes given to Ed and Shane.

· We went over meeting agenda that was mailed to the homeowners.

· Discussed landscaping and asked if anyone had issues with the current Landscaper. There were no concerns from any attending homeowners. It was stated that the Landscaper will be laying new mulch starting from the east end of 1300 North and working his way down. There will be shrubs replaced as required. The deep root fertilizing of the trees is working good as well.

· We have a new homeowner in the HOA that we are speaking to in hopes that he will assist in designing a new web-page for the neighborhood. We hope this one will be more user friendly and provided additional user friendly options.

· Ed Takacs and Mike Scales board positions were up for reelection this year. All attending members voted Ed and Mike back onto the board to continue for another term. There were 6 Yays and 0 Nays for a unanimous approval.

· The question was asked about not having the two annual meetings per year since no one shows for the first day. That will be checked to see if it can be adjusted.

· Proxy votes from Shane and Ed need to be counted. (4 proxy vote paperwork received).

· Meeting adjourned after no further questions @ 6:41 pm.

Lexington Estates Board Meeting

Start:

                Friday – June 16, 2012 8:10 pm

Attendance:

Board members present:  Edward Takacs, Shane Rasband, Michel Scales, Jeremy Fong, Joe McNamara

Board members absent:  Gene Cosper

Homeowners attending:  None

 

Approval of the Last Meetings Minutes:

                For:  Ed Takacs, Shane Rasband, Michel Scales, Jeremy Fong, Joe McNamara

                Against: none

Welcome and Instructions:

Meeting conducted by Ed Takacs

Management / Finance:

·         Letters mailed to homeowners to bring yards up to HOA standards. 

·         Review of the HOA Financial Audit.  Mike Scales had copy of Audit for review.

Landscaping:

·         Dry spots in the grass in the Common Area.

·         Trees and lawns have been fertilized.

·         Landscaper added one person to crew specifically for weeding.

·         Ed to contact the landscaper to trim the trees/bushes that are encroaching on the sidewalk.

·         Bushes that have not increased in size of the past two years to be replaced.

·         Mulch to be added to the dirt areas of the common area.

o   Mulch to be obtained from the Davis County Landfill to save on cost.

o   Mulch will be put down 2-3 inches deep.

·         Replace the bushes and lay the much in three sections.

·         Dysfunctional sprinkler control was replaced.

·         Yard letters mailed to homeowners for un-kept yards.

·         Board of Directors to complete a drive through of the HOA on July 3^rd at 7:00pm to inspect yards.  Looking for yards that are un-kept and vehicles that are blocking the sidewalks.  These seem to be the most common problems in the neighborhood.

Safety:

·         Homeowners need to pay attention to the street signs in the neighborhood.  There have been some serious accidents and near accidents because of people running stop-signs.

o   Clinton City Police Department will be contacted to have some of the intersections monitors for safety.

Annual Meeting:

·         Annual Meeting to be held on Thursday, June 21^st at 7:00pm.

o   Location:  Bowery behind West Clinton Elementary.

o   If there are not 50% of the homeowners present, the HOA meeting will be dismissed and will recommence the following night, Friday, June 22^nd at 7:00pm in the same location.

·         Items of discussion:

o   Voting for Board Members.  There are two seats open for re-election.

§  Ed Takacs – Current President

§  Mike Scales – Current Treasurer

o   Get nominations for replacement members.

o   Vote for Board Members.

o   Review of the HOA budget.

o   Question and Answer / Concerns

o   A copy of the Accounting Audit will be available for homeowners.

Adjournment:

             Next HOA meeting: July 18, 2012 – 7:00 pm at Joe McNamara’s residence.

Review of the minutes.

             Adjourned: Friday – June 15, 2012 8:50 pm