Here are the results of the 2010 Budget vote. We have 13 Yes votes and 11 No votes. I waited this long to post this info to make sure there was plenty of time to get all votes from the mail system. Thanks for those who voted.
Secretary Ed Takacs
Friday, January 29, 2010
Saturday, January 16, 2010
LEXINGTON ESTATES HOA SPECIAL BUDGET MEETING
LEXINGTON ESTATES HOA
SPECIAL BUDGET MEETING
13 January 2010 @ 7:00pm, Clearfield Library
Those in Attendance: 25 Homeowners represented by one or more people, including board members.
Before start of meeting:
- HOA budget avaible for anyone who wanted one.
-- Budget Year 2010
- Sign in sheet for the purpose role taking.
Presiding and Conducting: President Jen Dicou
Called meeting to order at 7:03pm.
-Thanked everyone for coming out to the meeting, and restated the reason for this meeting (Due to not enough homeowners being present at last night’s meeting).
-Outburst by 2 homeowners.
-Jen Dicou stated that this meeting is about the 2010 budget, and then to place the budget to a vote.
-Homeowner asked why the budget vote now, when the payment due date was the 10 January 2010?
-- Answer was given using the CC&R’s.
-Homeowner had question about the HOA Insurance. (Not sure of the nature of it, due to several outbursts from the group.)
-- Questions were answered, due to the calendar year and fiscal year.
-Homeowners were starting to get out of hand.
-Meeting brought back to some kind of order.
-Homeowner asked if this budget will cover the year of 2010, and was the money collected in 2009 was expended?
-- This budget will cover January 1 through 31 December 2010.
-- The funds from 2009 were completely expended.
-Again the 2010 budget presented tonight is for 2010.
-Jen Dicou turned the floor over to Mike Scales, Treasurer.
-- Read the budget to homeowners present.
-Homeowner asked what the management does.
-- Our management company does what other HOA management companies do. They work with our landscape maintenance crew, assist in audit/tax prep, collection and disbursement of funds, enforcement of CC&R’s and working with and answering many question of homeowners.
-- We are using the lowest level of service provide by Froerer.
-Homeowner asked why we don’t manage ourselves.
-- According to our CC&R’s, it states we have to have a management company.
-Homeowner statement about the HOA and Ivory. Not sure where he was going with it and it was hard to follow due to many other comments at the same time.
-Homeowner asked if the water lines in the common area were tied to homeowner’s yards.
-- No they are not.
-Homeowner asked if our management co. lets us know how many times they patrol our neighborhood, and what the results were.
-- Yes, Froerer gives us a report.
-Homeowner asked if the Clinton city agrees with the water and electric to our common area.
-- We have a letter from Clinton city, which states they are good with current situation.
-Homeowner asked why so much for water?
-- Because we have four 2 inch water lines.
-- We have a water committee looking into changing that to bring down the bill.
-Homeowner asked why they were paying twice. Because their mortgage company was sending their dues to Ivory.
-- We don’t know why and not sure if that money is really going to Ivory. We asked them to contact their mortgage company to find out for sure. If they are we can put them in contact with Ivory to work out the problem.
-Homeowner asked if the late fees come to the HOA.
-- Yes.
-Homeowner asked why a $9.00 a month vs. $84.00 a year?
-- It takes more money to run a month to month payment.
-Homeowner asked if they could see the Insurance policy.
-- Yes, the HOA has a copy to sign out to homeowners.
-Homeowner asked if they have a say in what happen in the HOA.
-- Yes, Please come to the board meeting.
-2010 budget motioned to be place to a vote by Edward Takacs.
-Motion 2nd by Natalie Adams.
-A quick show of hands of the vote was done.
-Then all present were asked to come forward to sign a voting sheet and place a vote yes or no for the 2010 budget.
-Homeowners left after the vote, and some stayed to talk and ask question on a one on one basis.
-Everyone was asked to leave due to the room at the library closed at 8:30pm.
Closed meeting at 8:30pm.
Room straitened up and turned back over to the library, with thanks for letting us use it.
Comment from Ed Takacs Secretary:
I would like to apologize to all those who read this. Do to the speed and stepping over each other’s comments that were presented, I could not fully capture all the feelings and comments of those present.
SPECIAL BUDGET MEETING
13 January 2010 @ 7:00pm, Clearfield Library
Those in Attendance: 25 Homeowners represented by one or more people, including board members.
Before start of meeting:
- HOA budget avaible for anyone who wanted one.
-- Budget Year 2010
- Sign in sheet for the purpose role taking.
Presiding and Conducting: President Jen Dicou
Called meeting to order at 7:03pm.
-Thanked everyone for coming out to the meeting, and restated the reason for this meeting (Due to not enough homeowners being present at last night’s meeting).
-Outburst by 2 homeowners.
-Jen Dicou stated that this meeting is about the 2010 budget, and then to place the budget to a vote.
-Homeowner asked why the budget vote now, when the payment due date was the 10 January 2010?
-- Answer was given using the CC&R’s.
-Homeowner had question about the HOA Insurance. (Not sure of the nature of it, due to several outbursts from the group.)
-- Questions were answered, due to the calendar year and fiscal year.
-Homeowners were starting to get out of hand.
-Meeting brought back to some kind of order.
-Homeowner asked if this budget will cover the year of 2010, and was the money collected in 2009 was expended?
-- This budget will cover January 1 through 31 December 2010.
-- The funds from 2009 were completely expended.
-Again the 2010 budget presented tonight is for 2010.
-Jen Dicou turned the floor over to Mike Scales, Treasurer.
-- Read the budget to homeowners present.
-Homeowner asked what the management does.
-- Our management company does what other HOA management companies do. They work with our landscape maintenance crew, assist in audit/tax prep, collection and disbursement of funds, enforcement of CC&R’s and working with and answering many question of homeowners.
-- We are using the lowest level of service provide by Froerer.
-Homeowner asked why we don’t manage ourselves.
-- According to our CC&R’s, it states we have to have a management company.
-Homeowner statement about the HOA and Ivory. Not sure where he was going with it and it was hard to follow due to many other comments at the same time.
-Homeowner asked if the water lines in the common area were tied to homeowner’s yards.
-- No they are not.
-Homeowner asked if our management co. lets us know how many times they patrol our neighborhood, and what the results were.
-- Yes, Froerer gives us a report.
-Homeowner asked if the Clinton city agrees with the water and electric to our common area.
-- We have a letter from Clinton city, which states they are good with current situation.
-Homeowner asked why so much for water?
-- Because we have four 2 inch water lines.
-- We have a water committee looking into changing that to bring down the bill.
-Homeowner asked why they were paying twice. Because their mortgage company was sending their dues to Ivory.
-- We don’t know why and not sure if that money is really going to Ivory. We asked them to contact their mortgage company to find out for sure. If they are we can put them in contact with Ivory to work out the problem.
-Homeowner asked if the late fees come to the HOA.
-- Yes.
-Homeowner asked why a $9.00 a month vs. $84.00 a year?
-- It takes more money to run a month to month payment.
-Homeowner asked if they could see the Insurance policy.
-- Yes, the HOA has a copy to sign out to homeowners.
-Homeowner asked if they have a say in what happen in the HOA.
-- Yes, Please come to the board meeting.
-2010 budget motioned to be place to a vote by Edward Takacs.
-Motion 2nd by Natalie Adams.
-A quick show of hands of the vote was done.
-Then all present were asked to come forward to sign a voting sheet and place a vote yes or no for the 2010 budget.
-Homeowners left after the vote, and some stayed to talk and ask question on a one on one basis.
-Everyone was asked to leave due to the room at the library closed at 8:30pm.
Closed meeting at 8:30pm.
Room straitened up and turned back over to the library, with thanks for letting us use it.
Comment from Ed Takacs Secretary:
I would like to apologize to all those who read this. Do to the speed and stepping over each other’s comments that were presented, I could not fully capture all the feelings and comments of those present.
LEXINGTON ESTATES HOA SPECIAL BUDGET MEETING
LEXINGTON ESTATES HOA
SPECIAL BUDGET MEETING
12 January 2010 @ 7:00pm, West Clinton Elementary School
Those in Attendance: 29 Homeowners represented by one or more people, including board members, and Troy Green representing Management Co. Froerer Real Estate Inc.
Before start of meeting:
- HOA budget avaible for anyone who wanted one.
-- Budget Year 2010
- Sign in sheet for the purpose role taking.
Presiding and Conducting: President Jen Dicou
Called meeting to order at 7:03pm.
-Thanked everyone for coming out to the meeting. Then explained to all that there were not enough homeowners present to have a vote on the budget.
Closed meeting at 7:08pm.
-Special Budget Meeting will be reconvened in 24 hours (13 January 2010).
-To be held at the Clearfield Library at 7:00pm.
-Some questions were expressed by homeowners.
-- They were answered lightly, but were asked to bring them back up at the next board meeting.
Announcements from Secretary Ed Takacs:
-Next HOA Board meeting will be held on 10 February 2010 @ 7:00pm. At the home of Jen Dicou. All were invited to join.
-- Form a Nominating Committee for a new HOA board from those attending, and any homeowner who want to join.
-CC&R Committee will be held right after Board meeting.
-Water Committee will be held right after the CC&R Committee meeting.
SPECIAL BUDGET MEETING
12 January 2010 @ 7:00pm, West Clinton Elementary School
Those in Attendance: 29 Homeowners represented by one or more people, including board members, and Troy Green representing Management Co. Froerer Real Estate Inc.
Before start of meeting:
- HOA budget avaible for anyone who wanted one.
-- Budget Year 2010
- Sign in sheet for the purpose role taking.
Presiding and Conducting: President Jen Dicou
Called meeting to order at 7:03pm.
-Thanked everyone for coming out to the meeting. Then explained to all that there were not enough homeowners present to have a vote on the budget.
Closed meeting at 7:08pm.
-Special Budget Meeting will be reconvened in 24 hours (13 January 2010).
-To be held at the Clearfield Library at 7:00pm.
-Some questions were expressed by homeowners.
-- They were answered lightly, but were asked to bring them back up at the next board meeting.
Announcements from Secretary Ed Takacs:
-Next HOA Board meeting will be held on 10 February 2010 @ 7:00pm. At the home of Jen Dicou. All were invited to join.
-- Form a Nominating Committee for a new HOA board from those attending, and any homeowner who want to join.
-CC&R Committee will be held right after Board meeting.
-Water Committee will be held right after the CC&R Committee meeting.
Tuesday, January 12, 2010
Adjourned - Reconvening at 7 pm Wednesday
Our meeting this evening did not have the 89 lot owners required by the CC&Rs. Therefore, we adjourned the meeting and will reconvene Wednesday, January 13, 2010 at Clearfield Library at 7 pm. The address for the library is 562 South 1000 East. When we reconvene, the number of lot owners present becomes the quorum.
Please attend if you can, we would like you to be there to hear the budget information presented.
If you cannot attend, please click on the link in the post below for a proxy ballot.
Please attend if you can, we would like you to be there to hear the budget information presented.
If you cannot attend, please click on the link in the post below for a proxy ballot.
Proxy Ballot for Special Meeting tonight
If you are not able to attend the Special Meeting tonight to approve the 2010 Proposed Budget, please go to the attached link, print and mail the proxy ballot.
If you have any questions about the budget, please email us at lexingtonhoaboard@gmail.com so that we can help you understand why each item is listed as it is.
Proxy Ballot for your vote if you are unable to attend the meeting: http://docs.google.com/leaf?id=0B2x3lrijEIVVZDU4N2MxOWEtOGU5Ni00NmRlLWFmNGMtOTQxMGQ1ZjM4MzMz&hl=en
A copy of the budget that was left on your door is also available at this link: http://docs.google.com/leaf?id=0B2x3lrijEIVVMDViMmU2N2YtMGM2Yy00MGZjLWJmNjgtODZhMDcxMTJlYmFk&hl=en
Thank you.
If you have any questions about the budget, please email us at lexingtonhoaboard@gmail.com so that we can help you understand why each item is listed as it is.
Proxy Ballot for your vote if you are unable to attend the meeting: http://docs.google.com/leaf?id=0B2x3lrijEIVVZDU4N2MxOWEtOGU5Ni00NmRlLWFmNGMtOTQxMGQ1ZjM4MzMz&hl=en
A copy of the budget that was left on your door is also available at this link: http://docs.google.com/leaf?id=0B2x3lrijEIVVMDViMmU2N2YtMGM2Yy00MGZjLWJmNjgtODZhMDcxMTJlYmFk&hl=en
Thank you.
Friday, January 8, 2010
To Clear Up Some Confusion
As noted in a couple of comments, there has been some confusion in regards to the HOA caring for the grass park strip and sidewalks adjacent to our common area. I have received the following correspondence from the city in regards to the HOA's responsiblity regarding the grass and sidewalk.
The city ordinance indicates that the sidewalk and park strip adjacent to a lot are the responsibility of the homeowners, since the HOA is taking the responsibility for the area of the lots on 1300 N the park strip would also fall into this responsibility. This would mean multiple sides on corner lots or two sided lots.
Hope this helps.
Lynn Vinzant
Clinton City
Assistant City Manager
The city ordinance indicates that the sidewalk and park strip adjacent to a lot are the responsibility of the homeowners, since the HOA is taking the responsibility for the area of the lots on 1300 N the park strip would also fall into this responsibility. This would mean multiple sides on corner lots or two sided lots.
Hope this helps.
Lynn Vinzant
Clinton City
Assistant City Manager
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