In an effort to save our community money, letters are being delivered to your doors by members of the community.
You should receive 1) a bill from Froerer and 2) a letter from the Board with the budget printed on the back.
If you are behind in your payments, you will also receive a collections letter with your bill from Froerer.
Tuesday, December 29, 2009
Saturday, December 5, 2009
HOA BOARD MEETING
2 Dec 2009 @ 7:00pm
Those in Attendance: Board Members: Jen Dicou, Edward Takacs, Mike Scales, Natalie Adams
Jeremy Fong
Homeowners: Mike Weiler
Review Minutes & Assignments: 21 Oct 09 minutes. Approved by board.
Management:
- Reviewed statement
-- Reviewed statement, and have some questions for our Management Co.
-- The HOA is at $401.50.
-- No new payments of fees from homeowners.
- Have Management Co. send out non-compliance letters out to those homeowners whos front yards are not meeting the CC&R’s.
Budget:
- Working on new budget plan.
Landscaping:
- Looking into a fall clean up.
- Talked about stopping the weed before they come up in the spring.
Special Meeting:
- Working on plans for the special meeting.
-- Letter to go out to home owners.
--- Info from the board, official statement about the HOA, blog info, and info about the HOA Management Co.
CC&R’s:
- Finalized pet section of the CC&R’s.
- Finalized access to HOA common area utilities.
Water:
- Davis Water says if we put in reducers on the lines, it should lower the water bill.
- Water committee will discuss the issues.
Next HOA Board Meeting: 12 Jan 2010 @ 7pm; Edward Takacs Home.
ASSIGNMENTS:
- Mike Scales/ Natalie Adams – Look into getting some bids for installing reducers.
- Jen Dicou – Will get some quotes for fall clean up.
Review of notes: All Board members agreed.
CLOSED: 9:25pm
Those in Attendance: Board Members: Jen Dicou, Edward Takacs, Mike Scales, Natalie Adams
Jeremy Fong
Homeowners: Mike Weiler
Review Minutes & Assignments: 21 Oct 09 minutes. Approved by board.
Management:
- Reviewed statement
-- Reviewed statement, and have some questions for our Management Co.
-- The HOA is at $401.50.
-- No new payments of fees from homeowners.
- Have Management Co. send out non-compliance letters out to those homeowners whos front yards are not meeting the CC&R’s.
Budget:
- Working on new budget plan.
Landscaping:
- Looking into a fall clean up.
- Talked about stopping the weed before they come up in the spring.
Special Meeting:
- Working on plans for the special meeting.
-- Letter to go out to home owners.
--- Info from the board, official statement about the HOA, blog info, and info about the HOA Management Co.
CC&R’s:
- Finalized pet section of the CC&R’s.
- Finalized access to HOA common area utilities.
Water:
- Davis Water says if we put in reducers on the lines, it should lower the water bill.
- Water committee will discuss the issues.
Next HOA Board Meeting: 12 Jan 2010 @ 7pm; Edward Takacs Home.
ASSIGNMENTS:
- Mike Scales/ Natalie Adams – Look into getting some bids for installing reducers.
- Jen Dicou – Will get some quotes for fall clean up.
Review of notes: All Board members agreed.
CLOSED: 9:25pm
Wednesday, November 11, 2009
2nd Draft
We've created a link for the 2nd Draft of the CC&Rs from our committee meeting. The CC&Rs are still in rough draft version, the final copy will be sent/delivered to every owner before they are voted upon.
http://docs.google.com/fileview?id=0B2x3lrijEIVVNjMzOWFlZDAtOTRiMi00N2JjLWJiNGEtYjdiZmMyMjIwNGI4&hl=en
Highlighted items are changes.
Please post any suggestions or questions in the comment section or email us at lexingtonhoaboard@gmail.com
PS - There have been a couple questions about Section 7a. This provision is still under consideration and has been discussed quite a bit, it is a standard item in most HOA Declarations. We have received the following legal counsel regarding this provision:
The standard reason for 7(a) is to give the Board the authority to enter a lot to perform its duties under the Declaration without being guilty of a trespass. Normally a project will have more common area and the Association more duties which affect or could affect a lot. This provision has been helpful in the past in an emergency (e.g., broken pipe, flooding, animal locked inside, abandonment, toxins and pollutants) and I would think at the very least you should have authority to enter the lots with the landscape easement. In my 32 years where I have been involved this provision has never been abused; however, I can imagine some of the concerns. To remove it would not do much harm because remedies exist outside the Declaration for most of the situations I can imagine, except for the lots with the easements: I would keep the access right for those.
http://docs.google.com/fileview?id=0B2x3lrijEIVVNjMzOWFlZDAtOTRiMi00N2JjLWJiNGEtYjdiZmMyMjIwNGI4&hl=en
Highlighted items are changes.
Please post any suggestions or questions in the comment section or email us at lexingtonhoaboard@gmail.com
PS - There have been a couple questions about Section 7a. This provision is still under consideration and has been discussed quite a bit, it is a standard item in most HOA Declarations. We have received the following legal counsel regarding this provision:
The standard reason for 7(a) is to give the Board the authority to enter a lot to perform its duties under the Declaration without being guilty of a trespass. Normally a project will have more common area and the Association more duties which affect or could affect a lot. This provision has been helpful in the past in an emergency (e.g., broken pipe, flooding, animal locked inside, abandonment, toxins and pollutants) and I would think at the very least you should have authority to enter the lots with the landscape easement. In my 32 years where I have been involved this provision has never been abused; however, I can imagine some of the concerns. To remove it would not do much harm because remedies exist outside the Declaration for most of the situations I can imagine, except for the lots with the easements: I would keep the access right for those.
Next Board Meeting
Just wanted to post another message letting you know when the next Board meeting is.
December 2nd at 7 pm at Jen Dicou's home.
We will be meeting to approve the July 2009-June 2010 budget.
December 2nd at 7 pm at Jen Dicou's home.
We will be meeting to approve the July 2009-June 2010 budget.
Friday, October 23, 2009
WATER COMMITTEE & CC&R's COMMITTEE
21 Oct 2009 @ 8:20pm
Water Committees: Chaired by Mike Scales
- Checking about changing from the 4 Weber water lines to 4 homeowner’s water lines
- Look into the homes that have the control valves that do not have finished yards to tap into.
- Check into the amount of water used to see if we are paying too much.
-- Troy Nye will call Davis/Weber Water to ask questions.
CC&R’s Committees: Chaired by Jen Dicou
- Get the CC&R’s in line with the City of Clinton.
- Change to 67% of home/lot owners who reside within the HOA boarders.
- Voting statements spelled out/cleared up a little better.
- Restate about yards, cars, and pets.
- Restate the leash law.
- Restated the common area and the lawn care needs.
- Create an e-mail group.
-- To be able to contact everybody to get their options.
-- To cut down the confusion/conflict to meet on a date as a group.
- Changes to the CC&R’s will be posted to the blog.
Specifics to follow. . .
If anyones has comments please e-mail them to the Blog
Thak-You
Water Committees: Chaired by Mike Scales
- Checking about changing from the 4 Weber water lines to 4 homeowner’s water lines
- Look into the homes that have the control valves that do not have finished yards to tap into.
- Check into the amount of water used to see if we are paying too much.
-- Troy Nye will call Davis/Weber Water to ask questions.
CC&R’s Committees: Chaired by Jen Dicou
- Get the CC&R’s in line with the City of Clinton.
- Change to 67% of home/lot owners who reside within the HOA boarders.
- Voting statements spelled out/cleared up a little better.
- Restate about yards, cars, and pets.
- Restate the leash law.
- Restated the common area and the lawn care needs.
- Create an e-mail group.
-- To be able to contact everybody to get their options.
-- To cut down the confusion/conflict to meet on a date as a group.
- Changes to the CC&R’s will be posted to the blog.
Specifics to follow. . .
If anyones has comments please e-mail them to the Blog
Thak-You
HOA BOARD MEETING
21 Oct 2009 @ 7:00pm
Those in Attendance: Board Members: Edward Takacs, Mike Scales, Jen Dicou, Natalie Adams
Jeremy Fong (Excused).
Homeowners: Mike Weiler, Shane Rasband, Troy Nye
Review Minutes & Assignments: 8 Sept 09, 17 Sept 09, 24 Sept 09 minutes. Approved by board.
Management:
- Reviewed statement, and have questions for our Management Co.
- Homeowners that have paid were those we know of on a monthly payment.
- Homeowners that have not paid at all still have not paid.
- Jen Dicou – get with Management Co. about non-compliance letters and other issues.
Budget:
- Landscaping will be changed to $75.00 per week. Due to change of landscaper.
- Water is due to increase (Mike Scales will call to get project costs)
- Correction to the budget made.
-- Tabled budget for a vote on the next HOA meeting.
Landscaping:
- Landscaper sent bill ($800.00)
-- Will pay ½, unless he comes out to pulls all the weeds.
-- Natalie Adams will call landscaper to work out a deal for payment.
- Fall clean-up
- Jen Dicou will call some landscapers (tree/shrub pruning) for quotes.
Committees:
- Form two committees:
-- CC&Rs Committee (To create better CC&Rs for our HOA).
-- Jen Dicou to be Chair.
-- Mike Weiler to be Co-chair,
-- Shane Rasbane, Troy Nye, Natalie Adams, and Chad Stratford as members.
- Water Committee (Look into the watering plan for the HOA’s common area).
-- Mike Scales to be Chair.
-- Natalie Adams to be co-chair
-- Edward Takacs, Jeremy Fong as members.
-- Another community member to be invited.
- Put to a vote my board members Jen Dicou, Edward Takacs, Mike Scales, Natalie Adams voted Yes.
Next HOA Board Meeting: 19 Nov 09 @ 7pm; Jen Dicou’s Home.
ASSIGNMENTS:
- Mike Scales – Will call Davis/Weber Co. to find out projected cost for next year.
- Jen Dicou – get with Management Co. about non-compliance letters and other issues.
- Jen Dicou - Jen Dicou will call some landscapers (tree/shrub pruning) for quotes.
- Natalie Adams will call landscaper to work out a deal for payment.
Review of notes: All Board members agreed.
CLOSED: 8:20pm
Those in Attendance: Board Members: Edward Takacs, Mike Scales, Jen Dicou, Natalie Adams
Jeremy Fong (Excused).
Homeowners: Mike Weiler, Shane Rasband, Troy Nye
Review Minutes & Assignments: 8 Sept 09, 17 Sept 09, 24 Sept 09 minutes. Approved by board.
Management:
- Reviewed statement, and have questions for our Management Co.
- Homeowners that have paid were those we know of on a monthly payment.
- Homeowners that have not paid at all still have not paid.
- Jen Dicou – get with Management Co. about non-compliance letters and other issues.
Budget:
- Landscaping will be changed to $75.00 per week. Due to change of landscaper.
- Water is due to increase (Mike Scales will call to get project costs)
- Correction to the budget made.
-- Tabled budget for a vote on the next HOA meeting.
Landscaping:
- Landscaper sent bill ($800.00)
-- Will pay ½, unless he comes out to pulls all the weeds.
-- Natalie Adams will call landscaper to work out a deal for payment.
- Fall clean-up
- Jen Dicou will call some landscapers (tree/shrub pruning) for quotes.
Committees:
- Form two committees:
-- CC&Rs Committee (To create better CC&Rs for our HOA).
-- Jen Dicou to be Chair.
-- Mike Weiler to be Co-chair,
-- Shane Rasbane, Troy Nye, Natalie Adams, and Chad Stratford as members.
- Water Committee (Look into the watering plan for the HOA’s common area).
-- Mike Scales to be Chair.
-- Natalie Adams to be co-chair
-- Edward Takacs, Jeremy Fong as members.
-- Another community member to be invited.
- Put to a vote my board members Jen Dicou, Edward Takacs, Mike Scales, Natalie Adams voted Yes.
Next HOA Board Meeting: 19 Nov 09 @ 7pm; Jen Dicou’s Home.
ASSIGNMENTS:
- Mike Scales – Will call Davis/Weber Co. to find out projected cost for next year.
- Jen Dicou – get with Management Co. about non-compliance letters and other issues.
- Jen Dicou - Jen Dicou will call some landscapers (tree/shrub pruning) for quotes.
- Natalie Adams will call landscaper to work out a deal for payment.
Review of notes: All Board members agreed.
CLOSED: 8:20pm
Next Board Meeting
The next HOA Board meeting will be December 2, 2009 at Jen's home. This will also be the special session meeting to approve the July 09 - June 10 budget.
We will find the least expensive way to get everyone a copy of the budget before then.
We will find the least expensive way to get everyone a copy of the budget before then.
Monday, October 19, 2009
HOA Meeting - Oct 21 7 pm
The next HOA Board Mtg is Oct 21st at 7 pm at Ed Takac's home (this is a change).
2451 W 1340 N
The agenda items we are planning to discuss are:
Budget
Special Session Annual Meeting
Lawn care provider
Fall Clean Up
Homeowners that have not paid (in general, names will not be named publicly)
The two new committees will be meeting after our Board meeting to discuss the topics of cost reduction and CC&Rs.
2451 W 1340 N
The agenda items we are planning to discuss are:
Budget
Special Session Annual Meeting
Lawn care provider
Fall Clean Up
Homeowners that have not paid (in general, names will not be named publicly)
The two new committees will be meeting after our Board meeting to discuss the topics of cost reduction and CC&Rs.
Thursday, October 8, 2009
Committees
There are two special committees that have been formed.
The first committee headed by Mike Scales is for "cost reductions". Joe Mockaitis has volunteered to speak to Davis Weber Water and Clinton City again in regards to making changes in the water lines. Other members of this committee are Jeremy Fong and Nancy Morrison.
The second committe will be involved in refining the CC&Rs, this committee will be forming over the next few weeks. Jen Dicou and Mike Weiler will head the committee along with Natalie Adams. Shane Rasband, Chad Stratford and Troy Nye will also be on the committee.
Please contact us if you'd like to be involved in either of these committees.
The first committee headed by Mike Scales is for "cost reductions". Joe Mockaitis has volunteered to speak to Davis Weber Water and Clinton City again in regards to making changes in the water lines. Other members of this committee are Jeremy Fong and Nancy Morrison.
The second committe will be involved in refining the CC&Rs, this committee will be forming over the next few weeks. Jen Dicou and Mike Weiler will head the committee along with Natalie Adams. Shane Rasband, Chad Stratford and Troy Nye will also be on the committee.
Please contact us if you'd like to be involved in either of these committees.
CC&Rs
The proposed CC&Rs have been tabled for at least a few months. The current CC&Rs are still in affect and a link to them can be found on the side bar of this blog. We will be forming a committee to refine the proposed CC&Rs.
As stated before, new CC&Rs will not be recorded without a vote of the community. We will not be sending out copies to homeowners that did not attend the meeting, as there is no need, the vote required 100% yes, but we have received notice of 3 no's. If anyone that was not able to attend would like a copy of the proposed CC&Rs, they are available here: http://docs.google.com/fileview?id=0B2x3lrijEIVVZTc3YmRjNGMtODEzYi00MmU3LTllYzktYTg5OTI3NjI0MWE4&hl=en
We also have a few paper copies left and several CD's, please contact us by email if you would like one.
When there are refined CC&Rs we will start the process of taking them to vote again.
As stated before, new CC&Rs will not be recorded without a vote of the community. We will not be sending out copies to homeowners that did not attend the meeting, as there is no need, the vote required 100% yes, but we have received notice of 3 no's. If anyone that was not able to attend would like a copy of the proposed CC&Rs, they are available here: http://docs.google.com/fileview?id=0B2x3lrijEIVVZTc3YmRjNGMtODEzYi00MmU3LTllYzktYTg5OTI3NjI0MWE4&hl=en
We also have a few paper copies left and several CD's, please contact us by email if you would like one.
When there are refined CC&Rs we will start the process of taking them to vote again.
Thursday, September 24, 2009
Special Meeting
24 September 2009
Meeting was cancelled due to not enough board members. Topics to discuss were the fix to the budget and to form 2 committees, one for the water issue, and the other for the CC&R’s. These topics will be discussed at a later date. To be announced.
Meeting was cancelled due to not enough board members. Topics to discuss were the fix to the budget and to form 2 committees, one for the water issue, and the other for the CC&R’s. These topics will be discussed at a later date. To be announced.
Tuesday, September 22, 2009
Special Meetings
There will be a special meeting to discuss and fix the budget for 2009-2010.
Thursday, September 24, 2009 at 7 pm at Ed Takacs' home.
Please note, we will hold a special session meeting again to vote for the proposed budget, but that date has yet to be determined, as soon as it has been determined, we will post it.
The next meeting for the HOA Board was also changed due to conflicts, the new time and location is listed on the side bar as usual. Oct 21 at 7 pm.
Thursday, September 24, 2009 at 7 pm at Ed Takacs' home.
Please note, we will hold a special session meeting again to vote for the proposed budget, but that date has yet to be determined, as soon as it has been determined, we will post it.
The next meeting for the HOA Board was also changed due to conflicts, the new time and location is listed on the side bar as usual. Oct 21 at 7 pm.
Monday, September 21, 2009
New things for the Board of Directors
We planned to present this information at the Annual Meeting.
We have decided to make a couple small changes to the Board. Nancy is currently enrolled in school, which is taking all of her evenings for the next several months, therefore, she has stepped down as an "official" member of the board and will become a Board Volunteer. We have extended an invitation to Natalie Adams to join our Board of Directors effective immediately. She will make a great addition to our Board. We have also extended an invitation to Mike Weiler to become a Board Volunteer also. As a Board Volunteer, they will not be "official" members of the Board of Directors, but will participate in email communications, attend meetings when they can, allow us to bounce ideas off of them, give us their feedback on voted items, help with things like a community newsletter, heading special committees, checking sprinkler timers, posting info to the blog occasionally, etc.
We have decided to make a couple small changes to the Board. Nancy is currently enrolled in school, which is taking all of her evenings for the next several months, therefore, she has stepped down as an "official" member of the board and will become a Board Volunteer. We have extended an invitation to Natalie Adams to join our Board of Directors effective immediately. She will make a great addition to our Board. We have also extended an invitation to Mike Weiler to become a Board Volunteer also. As a Board Volunteer, they will not be "official" members of the Board of Directors, but will participate in email communications, attend meetings when they can, allow us to bounce ideas off of them, give us their feedback on voted items, help with things like a community newsletter, heading special committees, checking sprinkler timers, posting info to the blog occasionally, etc.
Sunday, September 20, 2009
1st Annual HOA Meeting
17 September 2009 @ 7:00pm, West Clinton Elementary School
Those in Attendance: 20 Homeowners represented by one or more people, including board members.
Review Minutes & Assignments: None to review
Before start of meeting:
- Handed out a copy of the Purposed Conditions, Covenants and Restrictions (CC&R’s)
-- A paper form or a compact disk were available to all.
-- Handed out one Voting Ballot Slip to each homeowner represented.
- Handed out a copy of the HOA budget.
-- Budget Year 2010 (1 July – 30 June 10)
-- Income and Expense Report (21 June – 20 Aug 2009)
- Sign in sheet for the purpose of receiving a copy of the above listed.
Insurance Policy:
- A copy was available for those who were present.
Meeting: Jen Dicou presiding and conducting
Management:
- Introduction of Troy Green and Management Co. Froerer Real Estate Inc.
-- Talked about Company and what they do.
Budget:
- Mike Scales presented the Budget and the Income and Expense Report.
-- Found a correction to budget, will be corrected and posted to the blog.
-- Placed budget to vote.
--- Budget to be tabled for 10 days for corrections.
Common Area:
- Comments from floor on payment of lawn care.
-- Not doing the job that we want.
-- HOA Board working with lawn care provider and looking into getting 3 new bids for a new lawn care provider.
- Comments from floor on the watering of the grass.
-- Some homeowners would like to tap off of 4 homeowners along 1300 St. to water the 4 areas.
-- Need to look into feasibility and legality to cancel the 4 water mains and tapping into 4 homeowners properties.
COMMENTS FROM THE FLOOR: (Some heated, some not)
- How to get information out to 178 homeowners.
-- Homeowner asked to get an inter-net site @ or about $30.00 a month to let the people know what is going on.
-- If management company will go door to door, and mail out info to all homeowners.
-- The Board will look into this suggestion for more info, may increase homeowner’s fees.
- Homeowner asked about using the Clinton City News Letter to pass along information.
-- Jen Dicou will look into the City’s News Letter.
- Homeowner asked about the use of temperary signs on the street entrance to announce meeting times and locations and possibility other information.
-- Board will look into using this method to get information out to everybody.
- Homeowner commented about using the homeowners to go door to door (in some kind of organized manner) and pass along information and flyers.
- Board will look into this possibility. But will be impossible to do so if those who wish to help out in some way does not show up to the monthly meeting to let them know they are willing to help.
- Information went out by mail from management co.
-- Some homeowners said they did not recognized the return address/name and supposed it was from some company and just discarded it to the trash.
---Board asked, what can be done about this? Some commented that a welcome letter go out to homeowners letting them know who the management company is, who is on the HOA Board and other information about our association. Something along this line has done by the Board with the help of the management company and some homeowners through away the letter without opening it.
CC&Rs/By Laws:
- Board presented the Proposed CC&R’s to the floor.
-- Some out of order comments and sounds were made.
-- Homeowner asked who was the lawyer who helped with the Proposed CC&R’s.
--- Jim Blakesley is the legal council used to draft the Proposed CC&R’s.
--- Heated comments and statement were made about this subject.
-Tabled the CC&R’s vote till they can be redone by another lawyer.
-- Jen Dicou stated if this is to be done that this may increase the homeowner’s fees.
-- Due to the sounds and comments made from the floor, this was not put to a vote and will be brought back to the homeowners attention at a future date.
- One homeowner commented about the HOA.
-- Does not agree with current HOA.
Review of notes: Could not do so, due to the comments and argument on the floor.
- Edward Takacs stood and announced the meeting was over because the time had run over the scheduled ending time with the rented room at the school. If further discussions are wanted people were asked to please take them outside.
CLOSED: 8:15pm
Comment from Ed Takacs Secretary:
I would like to apologize to all those who read this. Due to the speed of the comments that were presented, I could not fully capture all of the comments of those present.
Those in Attendance: 20 Homeowners represented by one or more people, including board members.
Review Minutes & Assignments: None to review
Before start of meeting:
- Handed out a copy of the Purposed Conditions, Covenants and Restrictions (CC&R’s)
-- A paper form or a compact disk were available to all.
-- Handed out one Voting Ballot Slip to each homeowner represented.
- Handed out a copy of the HOA budget.
-- Budget Year 2010 (1 July – 30 June 10)
-- Income and Expense Report (21 June – 20 Aug 2009)
- Sign in sheet for the purpose of receiving a copy of the above listed.
Insurance Policy:
- A copy was available for those who were present.
Meeting: Jen Dicou presiding and conducting
Management:
- Introduction of Troy Green and Management Co. Froerer Real Estate Inc.
-- Talked about Company and what they do.
Budget:
- Mike Scales presented the Budget and the Income and Expense Report.
-- Found a correction to budget, will be corrected and posted to the blog.
-- Placed budget to vote.
--- Budget to be tabled for 10 days for corrections.
Common Area:
- Comments from floor on payment of lawn care.
-- Not doing the job that we want.
-- HOA Board working with lawn care provider and looking into getting 3 new bids for a new lawn care provider.
- Comments from floor on the watering of the grass.
-- Some homeowners would like to tap off of 4 homeowners along 1300 St. to water the 4 areas.
-- Need to look into feasibility and legality to cancel the 4 water mains and tapping into 4 homeowners properties.
COMMENTS FROM THE FLOOR: (Some heated, some not)
- How to get information out to 178 homeowners.
-- Homeowner asked to get an inter-net site @ or about $30.00 a month to let the people know what is going on.
-- If management company will go door to door, and mail out info to all homeowners.
-- The Board will look into this suggestion for more info, may increase homeowner’s fees.
- Homeowner asked about using the Clinton City News Letter to pass along information.
-- Jen Dicou will look into the City’s News Letter.
- Homeowner asked about the use of temperary signs on the street entrance to announce meeting times and locations and possibility other information.
-- Board will look into using this method to get information out to everybody.
- Homeowner commented about using the homeowners to go door to door (in some kind of organized manner) and pass along information and flyers.
- Board will look into this possibility. But will be impossible to do so if those who wish to help out in some way does not show up to the monthly meeting to let them know they are willing to help.
- Information went out by mail from management co.
-- Some homeowners said they did not recognized the return address/name and supposed it was from some company and just discarded it to the trash.
---Board asked, what can be done about this? Some commented that a welcome letter go out to homeowners letting them know who the management company is, who is on the HOA Board and other information about our association. Something along this line has done by the Board with the help of the management company and some homeowners through away the letter without opening it.
CC&Rs/By Laws:
- Board presented the Proposed CC&R’s to the floor.
-- Some out of order comments and sounds were made.
-- Homeowner asked who was the lawyer who helped with the Proposed CC&R’s.
--- Jim Blakesley is the legal council used to draft the Proposed CC&R’s.
--- Heated comments and statement were made about this subject.
-Tabled the CC&R’s vote till they can be redone by another lawyer.
-- Jen Dicou stated if this is to be done that this may increase the homeowner’s fees.
-- Due to the sounds and comments made from the floor, this was not put to a vote and will be brought back to the homeowners attention at a future date.
- One homeowner commented about the HOA.
-- Does not agree with current HOA.
Review of notes: Could not do so, due to the comments and argument on the floor.
- Edward Takacs stood and announced the meeting was over because the time had run over the scheduled ending time with the rented room at the school. If further discussions are wanted people were asked to please take them outside.
CLOSED: 8:15pm
Comment from Ed Takacs Secretary:
I would like to apologize to all those who read this. Due to the speed of the comments that were presented, I could not fully capture all of the comments of those present.
Tuesday, September 15, 2009
Proposed Amended and Restated CC&Rs
I've loaded a copy of the Proposed Amended and Restated CC&Rs for the community to view. We will have copies available by CD and paper for those who are not able to access this link at the Annual Meeting on Thursday night. Remember we are trying to make the CC&Rs less restrictive and more in-line with the Clinton City Code. We'd like your vote for the new CC&Rs, we will provide you with a voting ballot either Thursday night if you attend, or by mail or door delivery. If you have input regarding items within the declaration, please email us.
Here is the link:
http://docs.google.com/fileview?id=0B2x3lrijEIVVZTc3YmRjNGMtODEzYi00MmU3LTllYzktYTg5OTI3NjI0MWE4&hl=en
If you'd like to view the current version (a scanned version of a copy of the recorded documents) the link is located on the right side of the screen in the welcome.
See you Thursday!
Here is the link:
http://docs.google.com/fileview?id=0B2x3lrijEIVVZTc3YmRjNGMtODEzYi00MmU3LTllYzktYTg5OTI3NjI0MWE4&hl=en
If you'd like to view the current version (a scanned version of a copy of the recorded documents) the link is located on the right side of the screen in the welcome.
See you Thursday!
Friday, September 11, 2009
HOA BOARD MEETING (8 Sept 2009 @ 7:00pm)
Those in Attendance: Board Members: Jen Dicou, Edward Takacs, Mike Scales,
Jeremy Fong & Nancy Morrison (Excused).
Homeowners: Shane Rasband
Review Minutes & Assignments: of 11 Aug 09, min. approved by board.
Management (Froerer):
- Statement
-- Balance: Incoming $691.50; Outgoing $1358.50; Ending Balance $1628.50.
-- Seems to be some concern with the statement and the homeowners balances. Mike Scales
will get with Froerer to get a better understanding and fix any problems.
Common Area:
- Grass: Jeremy Fong worked with landscaper and got the watering scheduled and working.
-- Changed battery in one of the timers and is working great.
-- Look into a weed barrier in the common area.
--- Tabled to a time after winter before spring.
- Jeremy Fong will get with landscaper about about spraying for weeds, also a fall treatment for trees.
- Discussed and tabled small area on the corner or 1300 and 2400 till spring. (Getting some bushes and water to that area.)
- Jen Dicou will contact Ivory about trees. (Some of them are not looking well)
Annual Meeting: 17 Sept 09
- West Clinton Elementary School @ 7pm.
- Purposed CC&R’s should be ready for Meeting.
- Jen Dicou will get with Froerer for a list of address and names for CC&R’s voting.
- Send out voting info and dates/times to homeowners.
- Create a spred sheet of address of 178 homeowners.
- Edward Takacs create a voting ballet for the purposed CC&R’s.
Board Members:
- Term of office is according to the CC&R’s. 2 seats (Jeremy Fong and Nancy Morrison) serve a 1
year term, and 3 seats (Jen Dicou, Edward Takacs and Mike Scales) serve a 2 year term.
Next HOA Board Meeting: 15 Oct 09 @ 7pm; location to be announced.
ASSIGNMENTS:
- Mike Scales – Get with Froerer to get a better understanding of the statement. Fix the bugs that
seem to appear.
- Jeremy Fong will get with landscaper about about spraying for weeds, also a fall treatment for
trees.
- Jen Dicou will contact Ivory about trees. (Some of them are not looking well)
- Jen Dicou will get with Froerer for a list of address and names for CC&R’s voting.
- Edward Takacs create a voting ballet for the purposed CC&R’s.
Review of notes: All Board members agreed.
CLOSED: 7:45pm
Discussion after meeting with homeowner (Shane Rasband). Information presented by Mr. Rasband in paper form. (Boardmember’s present , have a copy.)
Jeremy Fong & Nancy Morrison (Excused).
Homeowners: Shane Rasband
Review Minutes & Assignments: of 11 Aug 09, min. approved by board.
Management (Froerer):
- Statement
-- Balance: Incoming $691.50; Outgoing $1358.50; Ending Balance $1628.50.
-- Seems to be some concern with the statement and the homeowners balances. Mike Scales
will get with Froerer to get a better understanding and fix any problems.
Common Area:
- Grass: Jeremy Fong worked with landscaper and got the watering scheduled and working.
-- Changed battery in one of the timers and is working great.
-- Look into a weed barrier in the common area.
--- Tabled to a time after winter before spring.
- Jeremy Fong will get with landscaper about about spraying for weeds, also a fall treatment for trees.
- Discussed and tabled small area on the corner or 1300 and 2400 till spring. (Getting some bushes and water to that area.)
- Jen Dicou will contact Ivory about trees. (Some of them are not looking well)
Annual Meeting: 17 Sept 09
- West Clinton Elementary School @ 7pm.
- Purposed CC&R’s should be ready for Meeting.
- Jen Dicou will get with Froerer for a list of address and names for CC&R’s voting.
- Send out voting info and dates/times to homeowners.
- Create a spred sheet of address of 178 homeowners.
- Edward Takacs create a voting ballet for the purposed CC&R’s.
Board Members:
- Term of office is according to the CC&R’s. 2 seats (Jeremy Fong and Nancy Morrison) serve a 1
year term, and 3 seats (Jen Dicou, Edward Takacs and Mike Scales) serve a 2 year term.
Next HOA Board Meeting: 15 Oct 09 @ 7pm; location to be announced.
ASSIGNMENTS:
- Mike Scales – Get with Froerer to get a better understanding of the statement. Fix the bugs that
seem to appear.
- Jeremy Fong will get with landscaper about about spraying for weeds, also a fall treatment for
trees.
- Jen Dicou will contact Ivory about trees. (Some of them are not looking well)
- Jen Dicou will get with Froerer for a list of address and names for CC&R’s voting.
- Edward Takacs create a voting ballet for the purposed CC&R’s.
Review of notes: All Board members agreed.
CLOSED: 7:45pm
Discussion after meeting with homeowner (Shane Rasband). Information presented by Mr. Rasband in paper form. (Boardmember’s present , have a copy.)
Wednesday, September 9, 2009
Annual Meeting
Don't forget about the Annual Meeting!
Thursday, September 17th at 7 pm at West Clinton Elementary.
Please come, the meeting will not be long and we'd like to present the newer, simpler CC&Rs for your review.
Thursday, September 17th at 7 pm at West Clinton Elementary.
Please come, the meeting will not be long and we'd like to present the newer, simpler CC&Rs for your review.
Tuesday, September 8, 2009
Agenda for Sept 8 Meeting
Sorry this didn't get posted earlier, I broke my leg on Sunday and so everything is taking a little longer to get done.
Agenda items we will discuss: (not all-inclusive)
Minute review
Statement from Froerer
Plan the Annual Meeting
Agenda items we will discuss: (not all-inclusive)
Minute review
Statement from Froerer
Plan the Annual Meeting
Monday, August 31, 2009
Meeting - Sept 8, 2009 7 pm
The next meeting will be held Sept 8, 2009 at 7 pm at the home of Ed Takacs.
The address is 2451 West 1340 North.
The agenda will be posted approximately a day in advance.
We will be discussing the proposed CC&Rs, so if you have any suggestions as to what you would like included/removed from the current CC&Rs, please plan to attend. Please remember proper meeting etiquette (listed in the current CC&Rs) so that we accomplish as much as possible at the meeting. We would like to know if you are planning to attend so that we can accomodate you, please email us at lexingtonhoaboard@gmail.com. Thank you!
The address is 2451 West 1340 North.
The agenda will be posted approximately a day in advance.
We will be discussing the proposed CC&Rs, so if you have any suggestions as to what you would like included/removed from the current CC&Rs, please plan to attend. Please remember proper meeting etiquette (listed in the current CC&Rs) so that we accomplish as much as possible at the meeting. We would like to know if you are planning to attend so that we can accomodate you, please email us at lexingtonhoaboard@gmail.com. Thank you!
Friday, August 14, 2009
11 Aug 2009 HOA Board Meeting
Those in Attendance: Board Members-Jen Dicou, Edward Takacs, Mike Scales, Nancy Morrison, Jeremy Fong (Excused).
Homeowners-Bryce Weir, Mike Weiler
Review Minutes & Assignments: of 4 June 09, min. approved by board.
Management (Froerer):
- Statement
-- Received payments from 97 homeowners, 81 not paid.
-- Some did not pay the $10.00 assessment. Not sure if they understood how that was to work. Try
to send more info to those homeowners.
-- Received $3123.50, Expended $828.00.
Insurance Policy:
- Received policy for HOA records. Reviewed by Board Members.
- A copy will be made for Homeowners to check out.
Fees/Assessments:
- Fee policy -- If any owner or occupant fails to comply with any of the rules and regulations listed within the Lexington Estates CC&R’s, within ten days of notice of violation thereof, the Association may: (a) Suspend such owner’s voting rights in the Association during any period or periods which such owner or the occupants of its unit fail to comply with such rules and regulations, or with any other obligations of such owner; and owners shall be responsible for any non-compliance hereunder of all occupants and/or their respective properties; (b) Take judicial action against the owner and/or occupant to enforce compliance with such rules, regulations or other obligations or to obtain damages for non-compliance, all to the extent permitted by law; and/or at the Association’s elections; (c) Impose the following fines in connection therewith: Original violation: $25.00, 1st recurrence of same violation: $50.00, 2nd recurrence of same violation: $100.00, Subsequent recurrence of same violation: $250.00, Non-compliance of violation after 120 days: Lien on property, Non-compliance of violation after 150 days: Foreclosure of property.
- Fee policy put to a vote: Jen Dicou, Edward Takacs, Mike Scales, Nancy Morrison voted yes.
Common Area:
- Area looking great. Landscaper working on the area.
- Jeremy Fong will oversee the common area, and be in contact with landscaper.
CC&Rs/By Laws:
- Board members need to review the purposed CC&R’s and send inputs to Jen Dicou by 18 Aug 09.
- Have purposed CC&R’s available at the annual HOA meeting, with a voting slip for each
plot.
Annual HOA Meeting:
- 17 Sept 09, location to be announced.
- Ed Takacs to find a location, (West Clinton School or Clinton City Rec Center).
Newsletter:
- Nancy Morrison will oversee newsletter.
- 1st newsletter by 17 Sept 09, for annual HOA meeting.
Blog:
- Jen Dicou will oversee the blog.
Next HOA Board Meeting: 8 Sept 09 @ 7pm, Ed Takacs Home.
ASSIGNMENTS:
- Mike Scales - create a HOA Finance Statement and Budget.
- Mike Scales - make a copy of Insurance Policy.
- Nancy Morrison will oversee the newsletter. (1st newsletter Due date: 17 Sept 09)
- Ed Takacs - find location for annual HOA meeting. (Due date 15 Aug 09)
- Jeremy Fong will oversee the common area.
- Jen Dicou will oversee the purposed CC&R’s changes.
- Jen Dicou will oversee the Blog.
Review of notes: All Board members agreed.
CLOSED: 9:40pm
Homeowners-Bryce Weir, Mike Weiler
Review Minutes & Assignments: of 4 June 09, min. approved by board.
Management (Froerer):
- Statement
-- Received payments from 97 homeowners, 81 not paid.
-- Some did not pay the $10.00 assessment. Not sure if they understood how that was to work. Try
to send more info to those homeowners.
-- Received $3123.50, Expended $828.00.
Insurance Policy:
- Received policy for HOA records. Reviewed by Board Members.
- A copy will be made for Homeowners to check out.
Fees/Assessments:
- Fee policy -- If any owner or occupant fails to comply with any of the rules and regulations listed within the Lexington Estates CC&R’s, within ten days of notice of violation thereof, the Association may: (a) Suspend such owner’s voting rights in the Association during any period or periods which such owner or the occupants of its unit fail to comply with such rules and regulations, or with any other obligations of such owner; and owners shall be responsible for any non-compliance hereunder of all occupants and/or their respective properties; (b) Take judicial action against the owner and/or occupant to enforce compliance with such rules, regulations or other obligations or to obtain damages for non-compliance, all to the extent permitted by law; and/or at the Association’s elections; (c) Impose the following fines in connection therewith: Original violation: $25.00, 1st recurrence of same violation: $50.00, 2nd recurrence of same violation: $100.00, Subsequent recurrence of same violation: $250.00, Non-compliance of violation after 120 days: Lien on property, Non-compliance of violation after 150 days: Foreclosure of property.
- Fee policy put to a vote: Jen Dicou, Edward Takacs, Mike Scales, Nancy Morrison voted yes.
Common Area:
- Area looking great. Landscaper working on the area.
- Jeremy Fong will oversee the common area, and be in contact with landscaper.
CC&Rs/By Laws:
- Board members need to review the purposed CC&R’s and send inputs to Jen Dicou by 18 Aug 09.
- Have purposed CC&R’s available at the annual HOA meeting, with a voting slip for each
plot.
Annual HOA Meeting:
- 17 Sept 09, location to be announced.
- Ed Takacs to find a location, (West Clinton School or Clinton City Rec Center).
Newsletter:
- Nancy Morrison will oversee newsletter.
- 1st newsletter by 17 Sept 09, for annual HOA meeting.
Blog:
- Jen Dicou will oversee the blog.
Next HOA Board Meeting: 8 Sept 09 @ 7pm, Ed Takacs Home.
ASSIGNMENTS:
- Mike Scales - create a HOA Finance Statement and Budget.
- Mike Scales - make a copy of Insurance Policy.
- Nancy Morrison will oversee the newsletter. (1st newsletter Due date: 17 Sept 09)
- Ed Takacs - find location for annual HOA meeting. (Due date 15 Aug 09)
- Jeremy Fong will oversee the common area.
- Jen Dicou will oversee the purposed CC&R’s changes.
- Jen Dicou will oversee the Blog.
Review of notes: All Board members agreed.
CLOSED: 9:40pm
Wednesday, August 12, 2009
Next Board Meeting
The next HOA Board of Directors' meeting will be September 8, 2009 at 7 pm at Ed Takacs' home.
Monday, August 10, 2009
HOA Board Meeting - August 11, 2009 7pm
Jen Dicou's little living room
1487 N 2475 W
agenda items include but are not limited to:
lawn care provider
reviewing the insurance policy documents that we have finally received
reviewing the proposed CC&Rs
reviewing Froerer's statement
etc
Remember if you'd like to present information, we need to know before the meeting starts at 7 pm, that way we can give you some time at the end. If attending, please review the bylaws for appropriate conduct during a Board meeting. Thank you!
You might need to bring a chair, as I only have enough for 6 guests.
BTW - this post has been updated from time to time to bring it closer to the top of the posts for new visitors. The side bar has stated the date and time of the meeting since the beginning of July.
1487 N 2475 W
agenda items include but are not limited to:
lawn care provider
reviewing the insurance policy documents that we have finally received
reviewing the proposed CC&Rs
reviewing Froerer's statement
etc
Remember if you'd like to present information, we need to know before the meeting starts at 7 pm, that way we can give you some time at the end. If attending, please review the bylaws for appropriate conduct during a Board meeting. Thank you!
You might need to bring a chair, as I only have enough for 6 guests.
BTW - this post has been updated from time to time to bring it closer to the top of the posts for new visitors. The side bar has stated the date and time of the meeting since the beginning of July.
Monday, August 3, 2009
Nancy Morrison - HOA Board Member Bio
My husband I moved to Clinton a little over a year ago from Medical Lake Washington. I have two children, one a teenager and the other is somewhere in between child and teenager. I work for the VA doing Coding and also attend school full time.
Tuesday, July 14, 2009
What would it take to dissolve the HOA
We have been asked about dissolving the HOA, so we thought we'd post some information. This information is not all inclusive, but touches on the more difficult points.
First, a vote of all 178 homeowners would need to be taken and all 178 would have to vote to dissolve the HOA. This can be tricky as we have a several owners that live out of Utah and out of the Country. It might be difficult to convince them to vote to dissolve an HOA and we are not sure the 18 homeowners with common area as part of their property would be pleased with what it will entail.
Second, there are 4 waterlines that feed our grass and trees that would need to be capped off (if Davis Weber Water Co would allow it). The 18 homeowners along the park strip would be required to change their sprinkling system (if they have one) to add the sprinklers behind their homes to their systems. If they don't have one, they would have to figure out a way to get water over the fence to the grass and trees behind their homes. Clinton City has already told us that they will not allow cement or xeroscaping to be be put in to replace the grass. The HOA isn't currently making a profit on the dues, so there won't be excess money to help these homeowners make the changes without large assessments. The 18 homeowners would also need to mow their park strip regularly, even if they are in the middle of the fence and have to walk all the way around. They would also be responsible to maintain the trees.
Third, legally changing 178 home owner's titles. All 178 titles in our community have the HOA and CC&Rs recorded within them. The common area is listed within those CC&Rs so the CC&Rs would need to be recorded as dissolved along with the HOA. We would need to go to the County Recorder with a legal document prepared by an attorney, that would be recorded against all of the properties. We are not sure how much that would cost, but the Davis County Recorders Office Website states 10 dollars for the first page, 2 dollars for each additional page, and 1 dollar for each legal description on the document after the 1st one. This might need to be done for each home, we would have to look into it further with an attorney.
There are a few people in the community that believe that if we just ignore the HOA, then it will just go away. It won't go away, 178 homes have an HOA recorded for them, the grass and trees needs to be maintained and Davis Weber Water Co has to bill someone for 4 lines of water. We all have CC&Rs recorded for our titles (even if we didn't know about it upon purchase of our homes) and therefore, they are legally binding agreements.
As your HOA Board, we are not opposed to dissolving the HOA, but realize it is much more difficult than just forgetting about it.
First, a vote of all 178 homeowners would need to be taken and all 178 would have to vote to dissolve the HOA. This can be tricky as we have a several owners that live out of Utah and out of the Country. It might be difficult to convince them to vote to dissolve an HOA and we are not sure the 18 homeowners with common area as part of their property would be pleased with what it will entail.
Second, there are 4 waterlines that feed our grass and trees that would need to be capped off (if Davis Weber Water Co would allow it). The 18 homeowners along the park strip would be required to change their sprinkling system (if they have one) to add the sprinklers behind their homes to their systems. If they don't have one, they would have to figure out a way to get water over the fence to the grass and trees behind their homes. Clinton City has already told us that they will not allow cement or xeroscaping to be be put in to replace the grass. The HOA isn't currently making a profit on the dues, so there won't be excess money to help these homeowners make the changes without large assessments. The 18 homeowners would also need to mow their park strip regularly, even if they are in the middle of the fence and have to walk all the way around. They would also be responsible to maintain the trees.
Third, legally changing 178 home owner's titles. All 178 titles in our community have the HOA and CC&Rs recorded within them. The common area is listed within those CC&Rs so the CC&Rs would need to be recorded as dissolved along with the HOA. We would need to go to the County Recorder with a legal document prepared by an attorney, that would be recorded against all of the properties. We are not sure how much that would cost, but the Davis County Recorders Office Website states 10 dollars for the first page, 2 dollars for each additional page, and 1 dollar for each legal description on the document after the 1st one. This might need to be done for each home, we would have to look into it further with an attorney.
There are a few people in the community that believe that if we just ignore the HOA, then it will just go away. It won't go away, 178 homes have an HOA recorded for them, the grass and trees needs to be maintained and Davis Weber Water Co has to bill someone for 4 lines of water. We all have CC&Rs recorded for our titles (even if we didn't know about it upon purchase of our homes) and therefore, they are legally binding agreements.
As your HOA Board, we are not opposed to dissolving the HOA, but realize it is much more difficult than just forgetting about it.
Wednesday, July 1, 2009
Expenses
We have had a few requests to post the expenses of the HOA. This information will be available at the annual meeting, but in the meantime, here is some info for you review.
Froerer Management - $445 per month, plus $1 per letter sent
For more info on the services they provide, check their website at www.froerer.com.
We contacted:
FCS Community Management $534 per month, plus service fees for letters
Wasatch Property Management didn't think we were big enough
E Property Management Group never returned calls
Alliance Property Management $1335 per month
Real Property Management $3560 per month
The Green Feet Co - $65 per week ($260 per month) for mowing, weeding, trimming and to apply fertilizer, cost of fertilizer additional
We contacted:
LMS (Ivory's landscaper) chose not to bid due to the small size
Gratiest Lawncare $105 per week, $75 for fertilizer, additional fees for trimming or weeding
Rodriguez Lawncare $75 per week, $55 for fertilizer, won't trim, will weed for additional fees
Luis Gonzales $100 per week, won't trim or weed
(Froerer will provide snow removal for $40 per hour)
American Family Insurance - $765 per year
Breakdown is:
$1,000,000 coverage liability for the common area $440.00
$10,000 coverage for fence $100.00
$4,000,000 coverage for D&O policy $125
$5,000 fidelity bond $100
We contacted John Henry Smith Insurance and their quote was $1141 per year.
We contacted Sentry West Insurance and their quote was $2828 per year.
We contacted State Farm and Heiners but never received calls back.
Water Bill for 4 lines $1171.17 per year
PO Box $48 per year
Additional expenses can be items like extra letters, accountant to prepare taxes, deductibles if insurance is needed, etc.
So if you break that down into monthly amounts:
Management $2.50
Lawn care $1.46
Insurance $.36
Water $.55
PO Box $.02
Total $4.89 per house per month
Feel free to email us if you have questions.
Froerer Management - $445 per month, plus $1 per letter sent
For more info on the services they provide, check their website at www.froerer.com.
We contacted:
FCS Community Management $534 per month, plus service fees for letters
Wasatch Property Management didn't think we were big enough
E Property Management Group never returned calls
Alliance Property Management $1335 per month
Real Property Management $3560 per month
The Green Feet Co - $65 per week ($260 per month) for mowing, weeding, trimming and to apply fertilizer, cost of fertilizer additional
We contacted:
LMS (Ivory's landscaper) chose not to bid due to the small size
Gratiest Lawncare $105 per week, $75 for fertilizer, additional fees for trimming or weeding
Rodriguez Lawncare $75 per week, $55 for fertilizer, won't trim, will weed for additional fees
Luis Gonzales $100 per week, won't trim or weed
(Froerer will provide snow removal for $40 per hour)
American Family Insurance - $765 per year
Breakdown is:
$1,000,000 coverage liability for the common area $440.00
$10,000 coverage for fence $100.00
$4,000,000 coverage for D&O policy $125
$5,000 fidelity bond $100
We contacted John Henry Smith Insurance and their quote was $1141 per year.
We contacted Sentry West Insurance and their quote was $2828 per year.
We contacted State Farm and Heiners but never received calls back.
Water Bill for 4 lines $1171.17 per year
PO Box $48 per year
Additional expenses can be items like extra letters, accountant to prepare taxes, deductibles if insurance is needed, etc.
So if you break that down into monthly amounts:
Management $2.50
Lawn care $1.46
Insurance $.36
Water $.55
PO Box $.02
Total $4.89 per house per month
Feel free to email us if you have questions.
Tuesday, June 30, 2009
Welcome Nancy and Jeremy
We are happy to announce that today, Nancy Morrison and Jeremy Fong accepted our request for them to join the HOA Board. They will be posting their bios soon, so that you can get to know them a bit.
Monday, June 29, 2009
Bios
This information was posted on our old blog:
Jen Dicou - President
I'm a Sales Executive and Customer Service Manager for Redstone Design in Bountiful. I have worked in the promotional products / brand marketing industry for 6 1/2 years. I also spent several years as a Client Training Coordinator for Franklin Covey. Some of the skills and training I have include Project Management, Time Management, above average computer skills, marketing, customer service and high level phone and email communication. My family consists of me, my husband, Shane, and my two children. We have lived in our home (Phase 2) for almost 2 years now, we are not the original owners. Before moving to Clinton, we lived in Bountiful for over 7 years. During that time, we were active in our community, served as the HOA Treasurer for 3 years and helped with many HOA projects while on and off the HOA board. I bring some of this experience to the board, knowing that our communities are not the same, but that we have similar goals in mind. I look forward to serving our community.
Ed Takacs - Secretary
I was born and raised in an Air Force Family (over 20 years). Plus I am retired from the Air Force (20 years). I have lived all over, (too long to list). I was a fighter aircraft mechanic (Crew Chief) in the Air Force. Now I work at Hill AFB as an aircraft fuels mechanic. I have been in many leadership and various positions thought out my military years. I am married to a beautiful woman and we have 7 children, (6-20 years of age). We bought this home from Ivory (Phase 3), and have enjoyed the neighborhood very much. We wish to help make this a great neighborhood for yours and our family.
Mike Scales - Treasurer
I am 39 yrs old and married to a wonderful woman and we have three children. I have been in the USAF for 18 ½ yrs and I am directly responsible for $3.2B worth of munitions assets being used in the Global War on Terror (Iraq/Afghanistan). I hold an AF degree in Munitions Systems and currently finishing a BS with Embry Riddle in Professional Aeronautics. The reason I raised my hand to accept this position was to help make our community a better place for ALL families that live here. We will all not have the same views at times but I am certain that we can all come to a consensus on how to move forward. I look forward to the tasks at hand and working with the rest of the HOA Team.
Jen Dicou - President
I'm a Sales Executive and Customer Service Manager for Redstone Design in Bountiful. I have worked in the promotional products / brand marketing industry for 6 1/2 years. I also spent several years as a Client Training Coordinator for Franklin Covey. Some of the skills and training I have include Project Management, Time Management, above average computer skills, marketing, customer service and high level phone and email communication. My family consists of me, my husband, Shane, and my two children. We have lived in our home (Phase 2) for almost 2 years now, we are not the original owners. Before moving to Clinton, we lived in Bountiful for over 7 years. During that time, we were active in our community, served as the HOA Treasurer for 3 years and helped with many HOA projects while on and off the HOA board. I bring some of this experience to the board, knowing that our communities are not the same, but that we have similar goals in mind. I look forward to serving our community.
Ed Takacs - Secretary
I was born and raised in an Air Force Family (over 20 years). Plus I am retired from the Air Force (20 years). I have lived all over, (too long to list). I was a fighter aircraft mechanic (Crew Chief) in the Air Force. Now I work at Hill AFB as an aircraft fuels mechanic. I have been in many leadership and various positions thought out my military years. I am married to a beautiful woman and we have 7 children, (6-20 years of age). We bought this home from Ivory (Phase 3), and have enjoyed the neighborhood very much. We wish to help make this a great neighborhood for yours and our family.
Mike Scales - Treasurer
I am 39 yrs old and married to a wonderful woman and we have three children. I have been in the USAF for 18 ½ yrs and I am directly responsible for $3.2B worth of munitions assets being used in the Global War on Terror (Iraq/Afghanistan). I hold an AF degree in Munitions Systems and currently finishing a BS with Embry Riddle in Professional Aeronautics. The reason I raised my hand to accept this position was to help make our community a better place for ALL families that live here. We will all not have the same views at times but I am certain that we can all come to a consensus on how to move forward. I look forward to the tasks at hand and working with the rest of the HOA Team.
Friday, June 26, 2009
Letters from Froerer
A letter from Froerer Real Estate Group, our management company, has been sent to all owners. The HOA dues are listed. There are three payment options: annually $60 (which due to fiscal years became a semi-annual payment of $30), quarterly $17.50 or monthly $6. There is a $10 special assessment for the month of July, please include it with your payment. The special assessment will help with much needed start up funds, such as paying the annual water bill, insurance policy premiums, lawn care and management fees. We encourage you, if possible, to pay annually as it is more cost effective.
Payments in the form of a check or money order should be made out to Froerer Real Estate Group and sent to:
A management company is required by the CC&Rs. We chose Froerer due to their low cost and ability to facilitate a smooth running HOA. As part of their fees for management, we are charged $1 per letter to the owners. We are going to try to keep letters to a minimum hoping to keep your HOA fees at the current amount. We will post info here on the blog and only send letters as necessary. If you would like to receive an email when important info is posted, please send us an email with your name, email address and your home address. We will not send blast messages of comments, only the info posted to our blog that is pertinent from your HOA.
We will consider going through the steps required to become self-managed at a later date.
Please email questions to lexingtonhoaboard@gmail.com
NOTE ON ASSESSMENT: We were just informed that Froerer was not able to bill for the full annual assessment due to their financial year ending Dec 31. Therefore, the annual assessment is $60, but you will be given a semi-annual option of $30 for July - Dec. In January, the full $60 for the annual payment will be due.
NOTE ON MAILING ADDRESS: Froerer mistakenly put their address on the coupons, but the payments can be send to our PO Box or if you happen to send it to Froerer, they will accept it without problem and credit your account.
Payments in the form of a check or money order should be made out to Froerer Real Estate Group and sent to:
Lexington Estates HOA
PO Box 51
Clearfield, UT 84089
A management company is required by the CC&Rs. We chose Froerer due to their low cost and ability to facilitate a smooth running HOA. As part of their fees for management, we are charged $1 per letter to the owners. We are going to try to keep letters to a minimum hoping to keep your HOA fees at the current amount. We will post info here on the blog and only send letters as necessary. If you would like to receive an email when important info is posted, please send us an email with your name, email address and your home address. We will not send blast messages of comments, only the info posted to our blog that is pertinent from your HOA.
We will consider going through the steps required to become self-managed at a later date.
Please email questions to lexingtonhoaboard@gmail.com
NOTE ON ASSESSMENT: We were just informed that Froerer was not able to bill for the full annual assessment due to their financial year ending Dec 31. Therefore, the annual assessment is $60, but you will be given a semi-annual option of $30 for July - Dec. In January, the full $60 for the annual payment will be due.
NOTE ON MAILING ADDRESS: Froerer mistakenly put their address on the coupons, but the payments can be send to our PO Box or if you happen to send it to Froerer, they will accept it without problem and credit your account.
Thursday, June 25, 2009
Official
We are officially registered with the State of Utah as a Non-Profit Incorportation of Homeowners. We have a tax payer ID now and we will set up a free business checking account with America First Credit Union soon.
Sunday, June 7, 2009
Minutes - June 4, 2009 Meeting
WALK THOUGH OF LANDSCAPE EASMENT
Those in Attendance: Brady Frost, Edward Takacs, Jen Dicou, Matt Steel, Mike Scales,Joe Mockaitis, Bond & Marie Marshall, Earl Green, Shane Rasband,Brad Curtis (LMS), John Bowen (Ivory).
Landscape Management Service Inc. (LMS) are the landscapers working on the easement. They will be monitoring the grass, trees and bushes.
- Newly sodden grass areas.
-- Watering 3 times a day, grass will turn green.
-- Areas that will not turn green will be replaced and warranted for 90 days.
-- Fertilize 5 times a season, starting April 15, then every 5 weeks thereafter.
- Bushes
--Require trimming 2 times a year.
-- Two of them will be replaced and warranted for 90 days.
- Trees
-- Couple of them looks rough.
-- LMS will treat them with Iron shots and watch them.
-- Three of them will be warranted for 90 days.
- Stop and Waste valves.
-- Two of the covers need to be replaced (middle and west end)
- Sidewalk
-- East end is cracked, uneven and separating from each other.
-- John Bowen (Ivory) will get with City of Clinton about repairs.
HOA Board Meeting
Those in Attendance: Brady Frost, Edward Takacs, Jen Dicou, Matt Steel, Mike Scales,Joe Mockaitis, Bond & Marie Marshall, Shane Rasband
Review Minutes: of 12 May 09
Common Area:
- Landscape (Grass):
-- LMS will replace bad grass and Ivory will warranty for 90 days.
- Replace 2 bushes and warranty for 90 days.
- Treat and watch 3 trees and warranty for 90 days.
- Water:
--Sprinkler timer on 2700 West, also runs sprinklers on the street easement on other side of Street. Runs the power only to their property.
--Get something in writing about this.
- Electrical:
-- Easement sprinkler timers run off the city light poles.
--- Clinton city knows and we have documentation in hand.
Clinton City Council meeting: 9 Jun 09 @ 7pm (Ivory hearing)
- Open to the public to view, comments by spokesmen only.
- What the city needs from us.
-- City council will ask us questions about our community.
- Items to bring up.
-- Is Ivory responsible for fence damage on street side?
-- Electric running from light poles.
-- Ivory will pay 2009 water bill. Pro-rated up to 4 June 09
Management:
- Signed paperwork for Froerer Management Company.
- Waiting on tax ID number.
Insurance Policies:
- Bid from American Family - $660.00 yearly.
- Bid from John Hennery Smith - $691.00 yearly. Includes fence coverage.
- Waiting for one more bid.
Fees/Assessments:
- Propose how much to charge:
-- Yearly - $60.00, Quartly - $17.50, Monthly - $6.00
-- Also to add a $10.00 Special Assement Fee
--- Placed to a vote by committee. Brady Frost, Edward Takacs, Jen Dicou, Matt Steel,and Mike Scales voted yes.
Estimate of Bills to be paid:
- Electric: waiting on City for determination.
- Water: $.55 per house, per month
- Insurance: $.33 per house, per month
- Management: $ 2.30 per house, per month
- Landscaping: waiting on more bids.
CC&R's/By Laws:
-Working on aligning with Clinton City Ordinances.
Next HOA Board Meeting:
- Next board meeting to be determined.
- Yearly HOA meeting will be 3rd Thursday in September.
ASSIGNMENTS:
- Jen Dicou & Jim Blakesley - Working on new
CCR’s- Mike – Obtain Clinton city inspection sheet from phase 1, 2, & 3.
- Jen – Check Heiners for insurance bid.
- Matt – Get with Davis water about water bill.
- Matt & Mike – looking at more landscaping bids.
CLOSED: 9:45pm
Those in Attendance: Brady Frost, Edward Takacs, Jen Dicou, Matt Steel, Mike Scales,Joe Mockaitis, Bond & Marie Marshall, Earl Green, Shane Rasband,Brad Curtis (LMS), John Bowen (Ivory).
Landscape Management Service Inc. (LMS) are the landscapers working on the easement. They will be monitoring the grass, trees and bushes.
- Newly sodden grass areas.
-- Watering 3 times a day, grass will turn green.
-- Areas that will not turn green will be replaced and warranted for 90 days.
-- Fertilize 5 times a season, starting April 15, then every 5 weeks thereafter.
- Bushes
--Require trimming 2 times a year.
-- Two of them will be replaced and warranted for 90 days.
- Trees
-- Couple of them looks rough.
-- LMS will treat them with Iron shots and watch them.
-- Three of them will be warranted for 90 days.
- Stop and Waste valves.
-- Two of the covers need to be replaced (middle and west end)
- Sidewalk
-- East end is cracked, uneven and separating from each other.
-- John Bowen (Ivory) will get with City of Clinton about repairs.
HOA Board Meeting
Those in Attendance: Brady Frost, Edward Takacs, Jen Dicou, Matt Steel, Mike Scales,Joe Mockaitis, Bond & Marie Marshall, Shane Rasband
Review Minutes: of 12 May 09
Common Area:
- Landscape (Grass):
-- LMS will replace bad grass and Ivory will warranty for 90 days.
- Replace 2 bushes and warranty for 90 days.
- Treat and watch 3 trees and warranty for 90 days.
- Water:
--Sprinkler timer on 2700 West, also runs sprinklers on the street easement on other side of Street. Runs the power only to their property.
--Get something in writing about this.
- Electrical:
-- Easement sprinkler timers run off the city light poles.
--- Clinton city knows and we have documentation in hand.
Clinton City Council meeting: 9 Jun 09 @ 7pm (Ivory hearing)
- Open to the public to view, comments by spokesmen only.
- What the city needs from us.
-- City council will ask us questions about our community.
- Items to bring up.
-- Is Ivory responsible for fence damage on street side?
-- Electric running from light poles.
-- Ivory will pay 2009 water bill. Pro-rated up to 4 June 09
Management:
- Signed paperwork for Froerer Management Company.
- Waiting on tax ID number.
Insurance Policies:
- Bid from American Family - $660.00 yearly.
- Bid from John Hennery Smith - $691.00 yearly. Includes fence coverage.
- Waiting for one more bid.
Fees/Assessments:
- Propose how much to charge:
-- Yearly - $60.00, Quartly - $17.50, Monthly - $6.00
-- Also to add a $10.00 Special Assement Fee
--- Placed to a vote by committee. Brady Frost, Edward Takacs, Jen Dicou, Matt Steel,and Mike Scales voted yes.
Estimate of Bills to be paid:
- Electric: waiting on City for determination.
- Water: $.55 per house, per month
- Insurance: $.33 per house, per month
- Management: $ 2.30 per house, per month
- Landscaping: waiting on more bids.
CC&R's/By Laws:
-Working on aligning with Clinton City Ordinances.
Next HOA Board Meeting:
- Next board meeting to be determined.
- Yearly HOA meeting will be 3rd Thursday in September.
ASSIGNMENTS:
- Jen Dicou & Jim Blakesley - Working on new
CCR’s- Mike – Obtain Clinton city inspection sheet from phase 1, 2, & 3.
- Jen – Check Heiners for insurance bid.
- Matt – Get with Davis water about water bill.
- Matt & Mike – looking at more landscaping bids.
CLOSED: 9:45pm
Friday, May 15, 2009
Minutes - May 12, 2009 Meeting
HOA BOARD MEETING
12 May 2009 @ 7:00pm
Those in Attendance: Jen Dicou, Ed Takacs, Matt Steel, Brady Frost
AGENDA TOPICS:
-Lexington Park Sign vs. $750 start up cash: Keep it the way it is and when we get enough
funds to change it later, down the road.
-Placed to a voted by board members-Matt, Ed, and Brady were in favor of receiving the start
up money, and readdressing fixing the Lexington Park Sign at a later date if necessary.
-Management:
--Forever Real Estate Inc. (Troy Green)
---Met with Forever last Friday: $2.50 per house, per month. Insurance about
$100.00 per month. [Snow removal is case by case. (Is there a cap on the cost?)]
--FCS Community Management: Pretty much the same but they also offer on-line bill
paying.
-Placed to a voted by board members-Matt, Ed, and Brady were in favor of Forever real Estate
Inc. to manage our community.
Common Area:-Landscape:
--There are sections that look good, but most looks bad. Take pictures on the 15 May 09.
--Water:
---More info on water line problem and Davis County Water. Looking into it.
--Electrical:
---Get with Clinton City about the common area.
-Fees/Assessments:
--When to Start - June 2009
--Propose how much to charge:
---Yearly - $60.00, Quartly - $17.50, Monthly - $6.00
--Estament of Bills to be paid:
---Water: $.55 per house, per month
---Insurance: $.60 per house, per month
---Management: $2.50 per house, per month
---Landscaping bids to come, still looking for better options - estimate $1.50 per house, per month
CC&Rs/By Laws:
-Working on Propose CC&R’s.
--Working on aligning with Clinton City Ordinance.
Next HOA Board Meeting:-To be determend
ASSIGNMENTS:
-Jen talk to Chris about the elec./lights for the sign.
-Jen send E-mail to Chris about replacing grass.
-Jen and Mike get with Froerer. (about getting started, our first letter)
-Brady send E-mail/letter to Chris to get elec. Problem fixed.
-Brady will take pictures or grass in common area no later than 15 May 2009.
-Matt get with Davis Water about billing and usage.
CLOSED: 9:45pm
12 May 2009 @ 7:00pm
Those in Attendance: Jen Dicou, Ed Takacs, Matt Steel, Brady Frost
AGENDA TOPICS:
-Lexington Park Sign vs. $750 start up cash: Keep it the way it is and when we get enough
funds to change it later, down the road.
-Placed to a voted by board members-Matt, Ed, and Brady were in favor of receiving the start
up money, and readdressing fixing the Lexington Park Sign at a later date if necessary.
-Management:
--Forever Real Estate Inc. (Troy Green)
---Met with Forever last Friday: $2.50 per house, per month. Insurance about
$100.00 per month. [Snow removal is case by case. (Is there a cap on the cost?)]
--FCS Community Management: Pretty much the same but they also offer on-line bill
paying.
-Placed to a voted by board members-Matt, Ed, and Brady were in favor of Forever real Estate
Inc. to manage our community.
Common Area:-Landscape:
--There are sections that look good, but most looks bad. Take pictures on the 15 May 09.
--Water:
---More info on water line problem and Davis County Water. Looking into it.
--Electrical:
---Get with Clinton City about the common area.
-Fees/Assessments:
--When to Start - June 2009
--Propose how much to charge:
---Yearly - $60.00, Quartly - $17.50, Monthly - $6.00
--Estament of Bills to be paid:
---Water: $.55 per house, per month
---Insurance: $.60 per house, per month
---Management: $2.50 per house, per month
---Landscaping bids to come, still looking for better options - estimate $1.50 per house, per month
CC&Rs/By Laws:
-Working on Propose CC&R’s.
--Working on aligning with Clinton City Ordinance.
Next HOA Board Meeting:-To be determend
ASSIGNMENTS:
-Jen talk to Chris about the elec./lights for the sign.
-Jen send E-mail to Chris about replacing grass.
-Jen and Mike get with Froerer. (about getting started, our first letter)
-Brady send E-mail/letter to Chris to get elec. Problem fixed.
-Brady will take pictures or grass in common area no later than 15 May 2009.
-Matt get with Davis Water about billing and usage.
CLOSED: 9:45pm
Friday, May 8, 2009
Minutes - April 20, 2009 Meeting
HOA MEETING
20 April 2009 @ 7:00pm
Those in Attendance: Chris Gamvroulas, Ellen Rosenbaum, Dicou, Scales, Takacs
Minutes Read: Some
SUBJECTS DISCUSSED
Submitted Officers: Jen Dicou as President, Ed Takacs as Secretary, and Mike Scales as Treasurer.
Basic Functions:
Keep it simple, Goals, how much time spent on management & maintenance of CC&R’s.
Any changes we make to the CC&R’s, give to Chris to officially change.
Stick to being a non-profit corporation not to a LLC.
Financial Work:
Transparent! Keep it open to everybody to see and/or review.
Dues—If you pay a whole year get one month free. Monthly or quarterly payments.
Communication:
Look on line for a product. Most people like to do their business on line.
Once a year mail out about yearly meeting.
Management Companies:
Streetsmart—may be too big for us.
Froerer Real Estate—They are in Ogden, Get a meeting with them for more info.
Monument:
Ivory is getting a new sign made about $700.00. They are thinking we keep the sign the way it is and give the HOA the money for our use.
Landscape:
We have 3 two inch water connections (Ivory is working with us). They will get more info, i.e. Valve and timer box locations.
Grass—Ivory has till May 15th. Take pictures of the grass and the trees and bushes.
Insurance:
Shop around for what will work best with and for us.
Meetings:
Our next meeting is on the 12th or 14th of May. (Time and place to be determined).
Yearly—discuss goals, finance, and CC&R’s and other business.
Assignments:
Ellen Rosenbaun—send us a proposal for a management comp.
Ed Takacs—Send Chris the plats showing where the trees and bushes that have died.
Each Committee member picks a CC&R to look over and work on and bring to next meeting.
Closed: 9 pm
20 April 2009 @ 7:00pm
Those in Attendance: Chris Gamvroulas, Ellen Rosenbaum, Dicou, Scales, Takacs
Minutes Read: Some
SUBJECTS DISCUSSED
Submitted Officers: Jen Dicou as President, Ed Takacs as Secretary, and Mike Scales as Treasurer.
Basic Functions:
Keep it simple, Goals, how much time spent on management & maintenance of CC&R’s.
Any changes we make to the CC&R’s, give to Chris to officially change.
Stick to being a non-profit corporation not to a LLC.
Financial Work:
Transparent! Keep it open to everybody to see and/or review.
Dues—If you pay a whole year get one month free. Monthly or quarterly payments.
Communication:
Look on line for a product. Most people like to do their business on line.
Once a year mail out about yearly meeting.
Management Companies:
Streetsmart—may be too big for us.
Froerer Real Estate—They are in Ogden, Get a meeting with them for more info.
Monument:
Ivory is getting a new sign made about $700.00. They are thinking we keep the sign the way it is and give the HOA the money for our use.
Landscape:
We have 3 two inch water connections (Ivory is working with us). They will get more info, i.e. Valve and timer box locations.
Grass—Ivory has till May 15th. Take pictures of the grass and the trees and bushes.
Insurance:
Shop around for what will work best with and for us.
Meetings:
Our next meeting is on the 12th or 14th of May. (Time and place to be determined).
Yearly—discuss goals, finance, and CC&R’s and other business.
Assignments:
Ellen Rosenbaun—send us a proposal for a management comp.
Ed Takacs—Send Chris the plats showing where the trees and bushes that have died.
Each Committee member picks a CC&R to look over and work on and bring to next meeting.
Closed: 9 pm
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